Item - 2022.BA180.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 17, 2022) from the Chief Procurement Officer:

Solicitation Number:

The City of Hamilton Request for Tender Number C5-02-20

Description

After reviewing The City of Hamilton's Request for Tender Number C5-02-20, Toronto Paramedic Services Division will leverage this City of Hamilton contract with Ontario Medical Supply and enter into an agreement with Ontario Medical Supply for the non-exclusive provision and delivery of pharmaceuticals, information, advice, problem-solving and in-service assistance to support the City of Toronto’s Paramedic Services Division operations, from April 1, 2022 to October 31, 2022, with the option in favor of the City to renew the contract for three (3) additional separate one (1) year periods, at the sole discretion of the City and subject to budget approvals.

Should the option(s) be exercised, then the Chief of Toronto Paramedic Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Ontario Medical Supply

Initial Contract Award Value: (April 01 to October 31, 2022)

$876,027 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$989,911 including HST and all applicable charges

$891,445 net of HST recoveries

Option Year 1 (November 01, 2022 to October 31, 2023)

$1,546,814 net of all applicable taxes and charges

$1,747,900 including HST and all applicable charges

$1,574,038 net of HST recoveries

Option Year 2 (November 01, 2023 to October 31, 2024)

$1,593,218 net of all applicable taxes and charges

$1,800,337 including HST and all applicable charges

$1,621,260 net of HST recoveries

Option Year 3 (November 01, 2024 to October 31, 2025)

$1,641,015 net of all applicable taxes and charges

$1,854,347 including HST and all applicable charges

$1,669,897 net of HST recoveries

The total potential contract award including all option years is $6,392,495 including all applicable taxes and charges and $5,657,075 net of all applicable taxes and charges. The total potential cost to the City including all option years is $5,756,640 net of HST recoveries

The above cost calculations for the option years reflect an estimated 3 percent increase in the Consumer Price Index.

Solicitation Issued: August 18, 2020              Solicitation Closed: September 25, 2020

Number of Addenda Issued: Seven (7)

Number of Bids: Two (2)