Item - 2022.BA179.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 10, 2022) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3070599107

Description:

For the supply and delivery of Eleven (11) Latest Model Conventional Truck Chassis and day Cab 60,000 LBS (27,216 KG) GVWR, Tandem Axle, complete with severe duty, on/off highway tractor and fifth wheel, with option to purchase an additional Five (5) units in 2023-2024, Four (4) units in 2024-2025, Four (4) unit in 2025-2026 and Four (4) unit in 2026-2027, pending budget availability.  Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to March 15, 2027 for a fixed term of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy. The Request for Quotation was structured to purchase only Six (6) units. Following the evaluation Fleet Services has determined the need for Five (5) additional units to be purchased which is in accordance with the terms and conditions of the Request for Quotation. Lowest Bidders total bid price was increased to reflect Eleven (11) units.

Recommended Supplier:

Performance Equipment Ltd. 

Contract Award Value (2022):

$2,201,375 net of all applicable taxes and charges

$2,487,554 including HST and all applicable charges

$2,240,120 net of HST recoveries

Contract Award Value (2023-2026):

$3,655,596 net of all applicable taxes and charges

$4,130,823 including HST and all applicable charges

$3,719,933 net of HST recoveries

Total Potential Contract Award Value (2022-2026):

$5,856,971 net of all applicable taxes and charges

$6,618,377 including HST and all applicable charges

$5,960,053 net of HST recoveries

Contract is expected to start on the date of award and end on March 15, 2027.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued: September 2, 2021             Solicitation Closed: November 29, 2021

Number of Addenda Issued: Three (3)

Number of Bids:  One (1)

Table 2: Summary of Bids Received including bid price