Item - 2022.BA178.6

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( March 3, 2022) from the Chief Procurement Officer:

Solicitation Number:

Negotiated Request for Proposals Document Number 3142383196 - Project Management Services for the New Etobicoke Civic Centre

Description:

The award recommendation is for the Negotiated Request for Proposals to MGAC Canada ULC for Project Management Consulting Services to assist in the delivery of the new Etobicoke Civic Centre at 3741-3751 Bloor Street West, Toronto, ON, M9A 1A2.

Recommended Supplier:

MGAC Canada ULC

Contract Award Value:

$3,929,310 excluding taxes and charges

$5,106,138 inclusive of all taxes and charges, and inclusive of 15 percent contingency

$4,598,236 net of HST Recoveries and inclusive of 15 percent contingency

Contract term is expected to start on date of award and end no later than December 25, 2027 unless extended at the discretion of the City.

Call Issued:  September 30, 2021                                    Call Closed: November 12, 2021

Number of Addenda Issued: Eleven (11)

Number of Bids:  Five (5)

Table 2: Summary of Bids Received for Negotiated Request for Proposal Document 3142383196 (In order from lowest bid price to highest bid price)

Stage 2 Score Range (min. threshold 75/100): 67.6 - 82.2

Stage 3 Score Range (out of 100): 51.8 - 100

Stage 4A Score Range (min. threshold 75/100): 75.1 - 78.6

Stage 4B Score Range (out of 100): 58 - 100

*MGAC is the recommended supplier being the highest scoring supplier and for offering the lowest total cost among the shortlisted vendors.

**JLL and P2i did not meet the minimum threshold in Stage 2 and therefore, did not progress further in the evaluation process.