Item - 2022.BA178.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 03, 2022) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3185643436.

Description:

For the non-exclusive supply of all labour, equipment and materials necessary to provide Tree Pick-up from a City of Toronto Nursery, hardscape Planting Services and Watering Services to various locations throughout the City of Toronto; for a period of one (1) year, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to one (1) year.

Should the option(s) be exercised, then the General Manager of Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Lomco Limited

Contract Award Value:

$2,005,500 net of all applicable taxes and charges

$2,266,215 including HST and all applicable charges

$2,040,797 net of HST recoveries

Contract is expected to start on Date of Award and end on December 31, 2022.

Option Year 1 (January 1, 2023 to December 31, 2023)

$1,967,300 net of all applicable taxes and charges

$2,223,049 including HST and all applicable charges

$2,001,924 net of HST recoveries

The total potential contract award including all option years is $4,489,264 including all applicable taxes and charges and $3,972,800 net of all applicable taxes and charges. The potential cost to the City is $4,042,721 net of HST recoveries.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued: December 8, 2021                 Solicitation Closed: January 14, 2022

Number of Addenda Issued: Three (3)

Number of Bids: One (1)

Table 2: Summary of Bids Received including bid price

*Pursuant to the Request for Quotation document, the contract award value includes a contingency allowance.