Item - 2022.BA178.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (March 3, 2022) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Document Number 3183911235.

Description:

For the provision of Glass and Glazing Repair Services for the following divisions Corporate Real Estate Management, Parks Forestry and Recreation and Toronto Parking Authority to the Successful Supplier, for an initial three (3) year contract term from the date of award to January 31, 2025, plus two (2) separate one (1) year options.

Should the option(s) years be exercised, then the Executive Director, Corporate Real Estate, will request the Chief Procurement Officer to process the renewals under the terms and conditions outlined in the Agreement.

Recommended Supplier:

Fairview Glass and Mirror Ltd.

Contract Award Value:

$7,844,820 net of all applicable taxes and charges (all three divisions combined)

$8,864,647 including all applicable taxes and charges  

$7,982,889 net of HST recoveries

Contract is expected to start from date of award and end on January 31, 2025.

Corporate Real Estate Management:

$5,838,090 net of all applicable taxes and charges

$6,597,042 including all applicable taxes and charges  

$5,940,840 net of HST recoveries

Parks, Forestry and Recreation:

$2,006,730 net of all applicable taxes and charges

$2,267,605 including all applicable taxes and charges  

$2,042,048 net of HST recoveries

Option Period 1 (one year): February 1, 2025 through January 31, 2026

Corporate Real Estate Management:

$1,984,951 net of all applicable taxes and charges

$2,242,994 including all applicable taxes and charges  

$2,019,886 net of HST recoveries

Parks, Forestry and Recreation:

$682,288 net of all applicable taxes and charges

$770,986 including all applicable taxes and charges  

$694,296 net of HST recoveries

Option Period 2 (one year): February 1, 2026 through January 31, 2027

Corporate Real Estate Management:

$2,024,650 net of all applicable taxes and charges

$2,287,854 including all applicable taxes and charges  

$2,060,283 net of HST recoveries

Parks, Forestry and Recreation:

$695,934 net of all applicable taxes and charges

$786,405 including all applicable taxes and charges  

$708,182 net of HST recoveries

The total potential contract award to Fairview Glass and Mirror Ltd., including all options years, is $13,232,642 exclusive of HST and $14,952,884 inclusive of all applicable taxes and charges. The total potential cost to the City, including all option years is $13,465,536 net of HST recoveries.

The above cost calculations reflect a 2 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued:  October 15, 2021   Solicitation Closed:  December 10, 2021

Number of Addenda Issued: Seven (7)

Number of Bids:  Two (2)

Table 2: Summary of Bids Received including bid price

Both Suppliers met mandatory qualifications requirements.