Item - 2022.BA177.5

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 24, 2022) from the Chief Procurement Officer:

Solicitation Number:

Negotiated Request for Proposal (nRFP), Ariba Document Number 2809578227

Description:

To secure a firm to implement a Construction Project and Document Management System (CPDMS) that supports all aspects of Engineering Construction Services (ECS) construction project delivery from initiation to closure. The purpose of this system is to enable more efficiencies in delivering capital infrastructure projects throughout the City annually. The solution will have the ability to integrate with existing enterprise solutions based on needed capabilities that will enhance the entire lifecycle of an ECS project within the City's environment. The project will support continued maturity in delivering ECS project management services, as well as establish standards and processes to support ongoing business transformation.

Recommended Supplier:

e-Builder Inc.

Contract Award Value:

$5,762,468 net of all applicable taxes and charges

$6,511,588 including all applicable taxes and charges

$5,863,887 net of HST recoveries

Contract is expected to start on the date of award and end February 28, 2027.

Solicitation Issued: February 3, 2021   Solicitation Closed: March 26, 2021

Number of Addenda Issued: Two (2)

Number of Bids: 6

Table 2: Summary of Bids Received for Ariba Doc Number 2809578227

*Supplier did not meet minimum technical threshold of 60 percent (9 out of 15 points) from Stage 2A –Evaluation of Supplier Qualifications, and therefore did not proceed to Stage 2B – Evaluation of Proposed Solution and Services. Only the top five (5) ranked suppliers meeting the minimum technical threshold were able to proceed in the respective nRFP evaluation process, noting that if less than five (5) suppliers attained the 60 percent threshold, the City had the ability to reduce the threshold in 5 percent increments, with no score less than 50 percent until a group of up to five (5) suppliers were eligible to proceed to the next stage.

**Supplier did not meet minimum technical threshold of 60 percent (27 out of 45 points) from Stage 2B – Evaluation of Proposed Solution and Services, and therefore did not proceed to Stage 2C – Scripted Demonstration of Proposed Solution. Only the top three (3) ranked suppliers meeting the minimum technical threshold were able to proceed in the respective nRFP evaluation process, noting that if less than three (3) suppliers attained the 60 percent threshold, the City had the ability to reduce the threshold in 5 percent increments, with no score less than 50 percent until a group of up to three (3) suppliers were eligible to proceed to the next stage.

Range of Scores: 5.43 to 90.12