Item - 2022.BA175.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 10, 2022) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposal, Ariba Document Number 3274125203

Description:

Using an integrated streetscape approach, the review and design safe road and curb lane closures to permit outdoor dining areas located in the curb lane of a street as part of the CaféTO program for the City of Toronto, Transportation Services Division. The term of the contract will be from date of award to December 31, 2022, with options to extend the agreement for up to one (1) separate one (1) year period.

Should the option(s) be exercised, then the General Manager, Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions, pricing remains firm.

Recommended Supplier:

IBI Group Professional Services (Canada) Inc.

Contract Award Value:

$620,400 net of all applicable taxes and charges

$701,052 including HST and all applicable charges

$631,319 net of HST recoveries

The contract is expected to start from date of award and end on December 31, 2023.

Option Year 1 of the Contract (January 1, 2023 - December 31, 2023)

$620,400 net of all applicable taxes and charges

$701,052 including HST and all applicable charges

$631,319 net of HST recoveries

The total potential contract award identified in this report including optional periods is $1,240,800 net of all applicable taxes and charges and $1,402,104 including all applicable taxes and charges. The total potential cost to the City including optional periods is $1,262,638 net of HST recoveries.

Solicitation Issued: December 16, 2021           Solicitation Closed: January 21, 2022

Number of Addenda Issued: One (1)

Number of Bids: Three (3)

Table 2: Summary of Proposals Received for Proposal

Range of Scores:   41.00-98.00