Item - 2022.BA174.4

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (February 3, 2022) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3183405728

Description:

For the non-exclusive supply and delivery of firefighting attack and supply hose and

coupling assemblies for the City of Toronto's Fire Services Division, for a period of two (2) years from the date of award, with an option in favour of the City to extend the agreement on the same terms and conditions for an additional term of up to three (3) additional separate one (1) year periods.

Should the option(s) be exercised, then the Fire Chief and General Manager of Emergency Management, will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

3635112 Canada Inc. O/A M&L Supply, Fire & Safety

Contract Award Value:

$1,870,680 net of all applicable taxes and charges

$2,113,868 including HST and all applicable charges

$1,903,604 net of HST recoveries

The contract is expected to start on Date of Award and end on February 10, 2024.

Option Year 1 (February 11, 2024, to February 10, 2025)

$963,400 net of all applicable taxes and charges

$1,088,642 including all applicable taxes and charges

$980,356 net of HST recoveries

Option Year 2 (February 11, 2025, to February 10, 2026)

$992,302 net of all applicable taxes and charges

$1,121,301 including all applicable taxes and charges

$1,009,767 net of HST recoveries

Option Year 3 (February 11, 2026, to February 10, 2027)

$1,022,071 net of all applicable taxes and charges

$1,154,940 including all applicable taxes and charges

$1,040,060 net of HST recoveries

The total potential contract award, including all option years, is $4,933,787 net of HST recoveries, $5,478,752 including all applicable taxes and charges and $4,848,453 net of all applicable taxes and charges.

The above cost calculations reflect an estimated 3 percent in Industrial Product Price Index (IPPI) adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued: November 18, 2021              Solicitation Closed: January 6, 2022

Number of Addenda Issued: Three (3)

Number of Bids: Four (4)

Table 2: Summary of Bids Received including bid price

*Pursuant to the Request for Quotation document the contract award value includes contingency.

**Supplier was found non-compliant with mandatory requirements.