Item - 2022.BA172.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 19, 2022) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Number Doc3178386127

Description:

For the non-exclusive supply of all labour, materials and equipment necessary by an authorized General Motors dealership to perform warranty and non-warranty repairs, preventative maintenance inspections, suspension, body work and disinfection auto-detailing cleaning on various General Motors light and medium-duty vehicles (Class 1 through Class 5), along with other non-GM light duty vehicles, to the City of Toronto's Toronto Paramedic Services Division, for a contract term beginning on February 13, 2022 and ending February 12, 2023, with the option to renew the Contract for four (4) additional, separate one (1) year periods, at the sole discretion of the City and subject to budget approval(s).

Prior to the renewal of the contract, PMMD will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Paramedic Division will monitor vendor performance during the first term of the contract.

Should the option(s) be exercised, the Chief of Toronto Paramedic Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Roy Foss Chevrolet Buick GMC.

Contract Award Value:

$1,623,228 net of all applicable taxes and charges (Including 20 percent for miscellaneous items)

$1,834,248 including HST and all applicable charges

$1,651,797 net of HST recoveries

Contract is expected to start on February 13, 2022, and end on February 12, 2023.

Option Year 1: (February 13, 2023 to February 12, 2024)

$1,671,925 net of all applicable taxes and charges (Including 20 percent for miscellaneous items)

$1,889,275 including HST and all applicable charges

$1,701,351 net of HST recoveries

Option Year 2: (February 13, 2024 to February 12, 2025)

$1,722,083 net of all applicable taxes and charges (Including 20 percent for miscellaneous items)

$1,945,953 including HST and all applicable charges

$1,752,391 net of HST recoveries

Option Year 3: (February 13, 2025 to February 12, 2026)

$1,773,745 net of all applicable taxes and charges (Including 20 percent for miscellaneous items)

$2,004,332 including HST and all applicable charges

$1,804,963 net of HST recoveries

Option Year 4: (February 13, 2026 to February 12, 2027)

$1,826,957 net of all applicable taxes and charges (Including 20 percent for miscellaneous items)

$2,064,462 including HST and all applicable charges

$1,859,112 net of HST recoveries

The total potential contract award including all option years is $9,738,270 including all applicable taxes and charges and $8,617,938 net of all applicable taxes and charges. The total potential cost to the City including option years is $8,769,614 net of HST recoveries

The above cost calculations reflect an estimated 3 percent in Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued:  November 10, 2021                       Call Closed:  December 14, 2021

Number of Addenda Issued: One (1)

Number of Bids:  One (1)

Table 2: Summary of Bids Received for including bid price