Item - 2022.BA171.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 13, 2022) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3175856880.

Description:

For the supply of Cisco, Nutanix, and Zscaler Network Equipment for Technology Services Division for a period of five (5) years from the date of award.

The Request for Quotation is structured to award separate contracts to the lowest suppliers meeting the specifications and providing the lowest total bid price per Lot A, Lot B, and Lot C of Part 5 – Price Form. The Contracts will be issued with fixed upset values over the duration of the five (5) - year term as follows:

            Lot A - Cisco products: $3,200,000.00

            Lot B - Nutanix products: $3,500,000.00

            Lot C - Zscaler products: $1,200,000.00

Recommended Supplier:

OnX Enterprise Solutions Ltd. (Lot A - Cisco products)

Contract Award Value:

$3,200,000 net of all applicable taxes and charges

$3,616,000 including HST and all applicable charges

$3,256,320 net of HST recoveries

The Contract is expected to start on from the date of award and end on December 31, 2026.

Recommended Supplier:

OnX Enterprise Solutions Ltd. (Lot B - Nutanix products)

Contract Award Value:

$3,500,000 net of all applicable taxes and charges

$3,955,000 including HST and all applicable charges

$3,561,600 net of HST recoveries

The Contract is expected to start on from the date of award and end on December 31, 2026.

Recommended Supplier:

ISA Cybersecurity Inc. (Lot C - Zscaler products)

Contract Award Value:

$1,200,000 net of all applicable taxes and charges

$1,356,000 including HST and all applicable charges

$1,221,220 net of HST recoveries

The Contract is expected to start on from the date of award and end on December 31, 2026.

The total award for all contracts (Lot A to Lot C) identified in this report is $7,900,000 net of all applicable taxes and charges; $8,927,000 including HST and all applicable taxes and charges. The total cost to the City for all contracts is $8,039,040 net of HST recoveries.

Solicitation Issued:  October 21, 2021   Solicitation Closed:  December 1, 2021

Number of Addenda Issued: Four (4)

Number of Bids:  Four (4)

Table 2: Summary of Bids Received including bid price

*Bid prices are based on a percentage discount and are for evaluation purposes only.

The contract award values were set at $3,200,000.00 (Lot A), $3,500,000.00 (Lot B), $1,200,000.00 (Lot C), net of all taxes as per Part 5, Section 2.2 of the RFQ.