Item - 2022.BA170.9

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 6, 2022) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3211611849

Description:

For the non-exclusive supply of all labour, materials and equipment necessary to perform Non-Destruction Testing (NDT) Inspection and operation for aerial devices and vehicle frame rail inspections of units owned and operated by the City of Toronto’s Fire Services, for the period starting on April 19, 2022 to April 18, 2023, with the option to renew the contracts for four (4) additional separate one (1) year periods.

Should the option(s) be exercised, then the Fire Chief, General Manager, will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

On-Site Industial Services Limited

Contract Award Value:

$140,400 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items)

$158,652 including HST and all applicable charges

$142,871 net of HST recoveries

The contract is expected to start on April 19, 2022, and end on April 18, 2023.

Option Year One from April 19, 2023 to April 18, 2024

$144,612 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items)

$163,412 including all applicable taxes and charges

$147,157 net of HST recoveries

Option Year Two from April 19, 2024 to April 18, 2025

$148,950 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items)

$168,314 including all applicable taxes and charges

$151,572 net of HST recoveries

Option Year Three from April 19, 2025 to April 18, 2026

$153,419 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items)

$173,363 including all applicable taxes and charges

$156,119 net of HST recoveries

Option Year Four from April 19, 2026 to April 18, 2027

$158,021 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items)

$178,564 including all applicable taxes and charges

$160,803 net of HST recoveries

Total Potential Award, including Optional Periods

$745,403 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items)

$842,305 including HST and all applicable charges

$758,522 net of HST recoveries

The above cost calculations reflect an estimated 3 percent in Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued: November 9, 2021        Solicitation Closed: December 9, 2021

Number of Addenda Issued: None

Number of Bids: 2                                          

Table 2: Summary of Bids Received including bid price

*Above amounts are exclusive of 20 percent miscellaneous allowance.