Item - 2022.BA170.7

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 6, 2022) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number. 3177503723

Description:

For Fabrication and Installation of Signage for Seniors Services and Long-Term Care Division for a period of one (1) year, with the option to renew the contract for four (4) additional separate one (1) year periods.

Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions.

Recommended Supplier:

Steel Art Signs Corp.

Contract Award Value:

$663,547 net of all applicable taxes and charges

$749,809 including HST and all applicable charges

$675,226 net of HST recoveries

Contract is expected to start on January 1, 2022 and end on December 31, 2022.

Option Year 1 (January 1, 2023 to December 31, 2023)

$683,454 net of all applicable taxes and charges

$772,303 including HST and all applicable charges

$695,483 net of HST recoveries

Option Year 2 (January 1, 2024 to December 31, 2024)

$703,957 net of all applicable taxes and charges

$795,303 including HST and all applicable charges

$716,347 net of HST recoveries

Option Year 3 (January 1, 2025 to December 31, 2025)

$725,076 net of all applicable taxes and charges

$819,336 including HST and all applicable charges

$737,838 net of HST recoveries

Option Year 4 (January 1, 2026 to December 31, 2026)

$746,829 net of all applicable taxes and charges

$843,916 including HST and all applicable charges

$759,973 net of HST recoveries

The total potential contract award including all option years is $3,584,866 net of HST recoveries, $3,980,836 including all applicable taxes and charges and $3,584,866 net of all applicable taxes and charges.

The above cost calculations reflect a 3 percent CPI adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued: October 12th, 2021                Solicitation Closed:  November 1st, 2021

Number of Addenda Issued: Zero (0)

Number of Bids: Three (3)

Table 2: Summary of Bids Received for including bid price