Item - 2022.BA170.5

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 6, 2022) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3136758808

Description:

For the supply and delivery of Ten (10) latest model refuse trailers with various body configuration, with option to purchase an additional Sixteen (16) units in 2022-2023, Three (3) units in 2023-2024, Nine (9) units in 2024-2025 and Eight (8) units in 2025-2026, pending budget availability.  Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from the date of award to December 31, 2026 for a fixed term of five (5) years, all in accordance with the terms, conditions, and specifications contained in this Request for Quotation and any applicable City policy.

Recommended Supplier:

Titan Sales

Contract Award Value: (2022)

$2,143,867 net of all applicable taxes and charges

$2,422,570 including HST and all applicable charges

$2,181,600 net of HST recoveries

Contract Award Value (2023-2026) (Optional):

$8,824,738 net of all applicable taxes and charges

$9,971,954 including HST and all applicable charges

$8,980,053 net of HST recoveries

Total Potential Contract Award Value (2022-2026):

$10,968,605 net of all applicable taxes and charges

$12,394,524 including HST and all applicable charges

$11,161,654 net of HST recoveries

Contract is expected to start on the date of award and end on December 31, 2026.

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued: October 5, 2021       Solicitation Closed: November 10, 2021

Number of Addenda Issued: Two (2)

Number of Bids:  One (1)

Table 2: Summary of Bids Received including bid price