Item - 2022.BA170.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (January 6, 2022) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 2821066651

Description:
For the non-exclusive supply and  delivery of Gauntlet Style Fire Fighting Gloves to various Purchasing and Materials Management (Stores) locations from the date of award to November 30, 2022, with the option to renew the Contract for additional four (4) years period at the sole discretion of the City and subject to budget approval(s).  

Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract.

Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions.

Recommended Supplier:
Safedesign Apparel Ltd.

Contract Award Value:

$167,863 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$189,685 including HST and all applicable charges

$170,817 net of HST recoveries

Contract is expected to start on date of award and end on November 30, 2022

Option Year 1 (December 1, 2022 to November 30, 2023)      

$172,898 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$195,375 including all applicable taxes and charges

$175,941 net of HST recoveries

Option Year 2 (December 1, 2023 to November 30, 2024)      

$178,085 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$201,236 including all applicable taxes and charges

$181,220 net of HST recoveries

Option Year 3 (December 1, 2024 to November 30, 2025)      

$183,428 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$207,274 including all applicable taxes and charges

$186,656 net of HST recoveries

Option Year 4 (December 1, 2025 to November 30, 2026)      

$188,931 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$213,492 including all applicable taxes and charges

$192,256 net of HST recoveries

The total potential contract award including all option years is $906,890 net of HST recoveries, $1,007,061 including all applicable taxes and charges and $891,205 net of all applicable taxes and charges
 

The above cost calculations reflect an estimated 3 percent in Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued: March 11, 2021                    Solicitation Closed: April 12, 2021

Number of Addenda Issued: One (1)

Number of Bids: Three (3)

Table 2: Summary of Bids Received for including bid price

*Above amount is including 25 percent miscellaneous items.