Item - 2022.AU11.8
Tracking Status
- City Council adopted this item on April 6 and 7, 2022 with amendments.
- This item was considered by Audit Committee on February 18, 2022. It is being forwarded to City Council without recommendations. It will be considered by City Council on April 6 and 7, 2022.
AU11.8 - Getting to the Root of the Issues - January 2022 Performance Update of Urban Forestry Contractors and City Crews and Consolidated Summary and Analysis of 2021 Forestry Operations Related Complaints
- Decision Type:
- ACTION
- Status:
- Amended
- Wards:
- All
City Council Decision
City Council on April 6 and 7, 2022 adopted the following:
1. City Council direct that Confidential Attachment 1 to the supplementary report (March 30, 2022) from the City Solicitor and the Chief Procurement Officer, Purchasing and Materials Management remain confidential in its entirety, as it contains advice that is subject to solicitor-client privilege.
2. City Council forward the supplementary report (March 30, 2022) from the City Solicitor and the Chief Procurement Officer, Purchasing and Materials Management to the Auditor General to review and to report back to the Audit Committee.
Confidential Attachment 1 to the supplementary report (March 30, 2022) from the City Solicitor and the Chief Procurement Officer, Purchasing and Materials Management remains confidential in its entirety in accordance with the provisions of the City of Toronto Act, 2006, as it contains advice that is subject to solicitor-client privilege.
Confidential Attachment - Advice or communications that are subject to solicitor-client privilege
Background Information (Committee)
https://www.toronto.ca/legdocs/mmis/2022/au/bgrd/backgroundfile-175910.pdf
Background Information (City Council)
https://www.toronto.ca/legdocs/mmis/2022/cc/bgrd/backgroundfile-223683.pdf
Confidential Attachment 1
Motions (City Council)
That:
1. City Council adopt the following recommendation in the supplementary report (March 30, 2022) from the City Solicitor and the Chief Procurement Officer, Purchasing and Materials Management:
City Council direct that Confidential Attachment 1 remain confidential in its entirety, as it contains advice which is subject to solicitor-client privilege.
2. City Council forward the supplementary report (March 30, 2022) from the City Solicitor and the Chief Procurement Officer, Purchasing and Materials Management to the Auditor General to review and to report back to the Audit Committee.
Councillor Holyday, on a Point of Order, stated that there are recommendations in the supplementary report from the City Solicitor and the Chief Procurement Officer, Purchasing and Materials Management that need to be moved.
AU11.8 - Getting to the Root of the Issues - January 2022 Performance Update of Urban Forestry Contractors and City Crews and Consolidated Summary and Analysis of 2021 Forestry Operations Related Complaints
- Decision Type:
- ACTION
- Status:
- Without Recs
- Wards:
- All
Committee Recommendations
The Audit Committee submits the Item to City Council without recommendation.
Decision Advice and Other Information
The Audit Committee:
1. Requested the City Solicitor and the Chief Procurement Officer, in consultation with the Auditor General, to report directly to the April 6 and 7, 2022 meeting of City Council on whether tree maintenance contract violations found through spot checks can be extrapolated to allow greater cost recovery.
Origin
Summary
On February 9, 2021, the Auditor General released a report entitled "Getting to the Root of the Issues: A Follow-Up to the 2019 Tree Maintenance Services Audit", which was tabled at the Audit Committee meeting on February 16, 2021.
Council provided direction to Parks, Forestry and Recreation (PFR) to report to each meeting of the Audit Committee on experiences and data collected on the performance of Urban Forestry Contractors and City crews. Council also directed the City Manager to provide a consolidated summary and analysis of all forestry services related complaints in 2021.
The purpose of this report is to provide an update on experiences and data collected on the performance of Urban Forestry Contractors and City crews to the end of the previous tree maintenance contracts, June 30, 2021, and for the first five months of the new contracts. The report also provides a summary of Forestry Operations complaints and the actions and outcomes arising from these complaints.
Background Information
https://www.toronto.ca/legdocs/mmis/2022/au/bgrd/backgroundfile-175910.pdf
Motions
That in accordance with the provisions of Chapter 27, Council Procedures, the Audit Committee reconsider Item AU11.8.
That:
1. The Audit Committee forward the item to City Council without recommendations.
2. The Audit Committee request the City Solicitor and the Chief Procurement Officer, in consultation with the Auditor General, to report directly to the April 6 and 7, 2022 meeting of City Council on whether tree maintenance contract violations found through spot checks can be extrapolated to allow greater cost recovery.