Item - 2021.IE26.3

The Infrastructure and Environment Committee recommends that:  

1. City Council adopt the confidential instructions to staff in Confidential Attachment 1 to the report (November 18, 2021) from the Chief Engineer and Executive Director, Engineering and Construction Services and the Chief Procurement Officer, Purchasing and Materials Management.

2. City Council direct that the confidential information contained in Confidential Attachment 1 to the report (November 18, 2021) from the Chief Engineer and Executive Director, Engineering and Construction Services and the Chief Procurement Officer, Purchasing and Materials Management remain confidential in its entirety, as it contains advice which is subject to solicitor-client privilege and pertains to litigation or potential litigation.

3. City Council authorize an amendment to amend Purchase Order Number 6043932 issued to Drainstar Contracting Limited, for the provision of construction services for storm and sanitary sewer improvements and watermain replacement on Bestview Drive, Goldenwood Road, Harrington Crescent, and Kentland Crescent as part of the Basement Flooding Protection Program by the amount of $400,000 net of all taxes and charges ($407,040 net of Harmonized Sales Tax recoveries), revising the current Purchase Order value from $7,650,388 net of all taxes and charges ($7,785,034 net of Harmonized Sales Tax recoveries) to $8,050,388 net of all taxes and charges ($8,192,074 net of Harmonized Sales Tax recoveries).

The purpose of this report is to request authority to amend Purchase Order Number 6043932 issued to Drainstar Contracting Limited, as a result of Request for Tender Number 49-2016 for Contract Number 16ECS LU 05FP, for the provision of construction services for storm and sanitary sewer improvements and watermain replacement on Bestview Drive, Goldenwood Road, Harrington Crescent, and Kentland Crescent as part of the Basement Flooding Protection Program.

A Purchase Order Amendment of $400,000 net of all taxes and charges ($407,040 net of Harmonized Sales Tax recoveries) is being requested, revising the current Purchase Order value from $7,650,388 net of all taxes and charges ($7,785,034 net of Harmonized Sales Tax recoveries) to $8,050,388 net of all taxes and charges ($8,192,074 net of Harmonized Sales Tax recoveries).

This Purchase Order Amendment is necessary to address an overrun on the tendered quantity for the "Disposal of Asbestos-Containing Asphalt in accordance with Ministry of the Environment Asbestos Waste Disposal Requirements", as a result of asbestos-containing asphalt being found on additional streets paved within the contract area.