Item - 2021.GL26.6

Tracking Status

GL26.6 - Review of Open Contracting Global Principles

Decision Type:
ACTION
Status:
Amended
Wards:
All

City Council Decision

City Council on November 9, 10 and 12, 2021, adopted the following:

 

1. City Council direct the Chief Procurement Officer to include a review of how the proposed purchasing policies conform to Open Contracting Global Principles in the report on the Procurement By-law that is anticipated in the third quarter of 2022.

City Council Decision Advice and Other Information

City Council considered Items EX27.2 and GL26.6 together.

Background Information (Committee)

(October 5, 2021) Report from the Chief Procurement Officer, Purchasing and Materials Management on Review of Open Contracting Global Principles
https://www.toronto.ca/legdocs/mmis/2021/gl/bgrd/backgroundfile-171502.pdf

Motions (City Council)

1 - Motion to Amend Item (Additional) moved by Councillor Gord Perks (Carried)

That City Council direct the Chief Procurement Officer to include a review of how the proposed purchasing policies conform to Open Contracting Global Principles in the report on the procurement by-law that is anticipated in the third quarter of 2022. 


Motion to Adopt Item as Amended (Carried)

GL26.6 - Review of Open Contracting Global Principles

Decision Type:
ACTION
Status:
Adopted
Wards:
All

Committee Recommendations

The General Government and Licensing Committee recommends that:  

 

1. City Council receive the report (October 5, 2021) from the Chief Procurement Officer for information.

Origin

(October 5, 2021) Report from the Chief Procurement Officer, Purchasing and Materials Management

Summary

This report responds to a request from City Council for the City Manager to report to City Council with a review of the possibility of Toronto adopting the Open Contracting Global Principles or any other similar principles.

 

Purchasing and Materials Management Division staff reviewed open contracting principles set out by different organizations such as the Open Contracting Partnership and Open North against the City's current procurement process, which is governed by Municipal Code Chapter 195, Purchasing. Staff have determined that the City's procurement policies and procedures are generally in alignment with open contracting principles. For example:

 

- Suppliers interested in marketing their products or services outside of an active procurement process must register with the Toronto Lobbyist Registrar;


- Suppliers who are involved in developing the technical specifications and other evaluation criteria for a particular solicitation are prohibited from bidding on it;


- All suppliers have equal access and opportunity to submit compliant bids for competitive solicitations;


- Evaluations are conducted in a structured manner based on criteria outlined in the solicitation;


- Post-award, unsuccessful suppliers have the opportunity to request a debriefing to obtain feedback on why their submission was not selected.
 

Through regular continuous improvement, Purchasing and Materials Management Division staff will continue to monitor and identify opportunities to ensure the City's procurement process remains open, fair and transparent and to effectively generate the best value for money.

Background Information

(October 5, 2021) Report from the Chief Procurement Officer, Purchasing and Materials Management on Review of Open Contracting Global Principles
https://www.toronto.ca/legdocs/mmis/2021/gl/bgrd/backgroundfile-171502.pdf

Speakers

Bianca Wylie, Tech Reset Canada

Motions

Motion to Adopt Item moved by Councillor Stephen Holyday (Carried)
Source: Toronto City Clerk at www.toronto.ca/council