Item - 2021.GL22.13

The General Government and Licensing Committee:

1. In accordance with Section 71- 11.1C of the City of Toronto Municipal Code Chapter 71 (Financial Control) authorized an amendment to:

a. Blanket Contract Number 47022051 issued to Chubb Edwards, Utc Fire and Security to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Divisions by an additional amount of $250,000 net of Harmonized Sales Tax ($254,400 net of Harmonized Sales Tax recoveries), increasing the value from $1,250,000 to $1,500,000 net of Harmonized Sales Tax ($1,526,400 net of Harmonized Sales Tax recoveries);

b. Blanket Contract Number 47022278 issued to Forest City Fire Protection LTD. to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Divisions by an additional amount of $100,000 net of Harmonized Sales Tax ($101,760 net of Harmonized Sales Tax recoveries), increasing the value from $1,500,000 to $1,600,000.00 net of Harmonized Sales Tax ($1,628,160 net of Harmonized Sales Tax recoveries);

c. Blanket Contract Number 47022277 issued to JD Collins Fire Protection Company to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Divisions by an additional amount of $540,000 net of Harmonized Sales Tax ($508,800 net of Harmonized Sales Tax recoveries), increasing the value from $1,750,000 to $2,250,000 net of Harmonized Sales Tax ($2,289,600 net of Harmonized Sales Tax recoveries);

d. Blanket Contract Number 47022052 issued to Viking Fire Protection Incorporated to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Divisions by an additional amount of $250,000 net of Harmonized Sales Tax ($254,400 net of Harmonized Sales Tax recoveries), increasing the value from $1,500,000 to $1,750,000 net of Harmonized Sales Tax ($1,780,800 net of Harmonized Sales Tax recoveries); and

e. Blanket Contract Number 47022865 issued to Vipond Fire Protection Incorporated to provide fire and life safety inspection, testing and maintenance service for all City of Toronto Divisions by an additional amount of $1,000,000 net of Harmonized Sales Tax ($508,800 net of Harmonized Sales Tax recoveries), increasing the value from $1,000,000 to $2,000,000 net of Harmonized Sales Tax ($2,035,200 net of Harmonized Sales Tax recoveries)

The purpose of this report is to seek authority for the Executive Director, Corporate Real Estate Management to amend the contract value of five (5) non-competitive procurements with fire and life safety vendors providing service to the City of Toronto. At the onset of the COVID-19 pandemic in March 2020, the Fire and Life Safety Program Office began to oversee the fire and life safety systems of Children Services and Shelter Support and Housing Administration. Unfortunately, the vendors of record for both divisions were terminated for non-compliance with the Ontario Fire Code. These terminations affected five (5) divisions in total, and required Corporate Real Estate Management to increase the scope of its non-competitive agreements to ensure the safety of City buildings.

Corporate Real Estate Management is currently developing a competitive solicitation with the Purchasing and Materials Management Division for the provision of fire and life safety inspection services that is expected to be issued to the marketplace in the second quarter of 2021, with an anticipated contract start date September 2021. The request to General Government and Licensing Committee to amend the value of these contracts will allow for continuity of service, until the competitive solicitation is awarded.

General Government and Licensing Committee approval is required in accordance with Municipal Code Chapter 195, Purchasing, where the current request exceeds the Chief Purchasing Officer's authority of the cumulative five year commitment limit for each vendor under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per the Toronto Municipal Code, Chapter 71, Financial Control, Section 71-11.1.