Item - 2021.EC24.15

The Economic and Community Development Committee recommends that:

1.  City Council authorize the Medical Officer of Health to negotiate and enter into an agreement with Natus Canada Corp., on terms and conditions satisfactory to the Medical Officer of Health and in a form satisfactory to the City Solicitor, for the supply and delivery of Otometrics products, including the Madsen AccuScreen, for a five-year period from November 1, 2021 to October 31, 2026 in the total amount of $1,250,000 net of Harmonized Sales Tax ($1,272,000 net of Harmonized Sales Tax recoveries), revising the current Purchase Order from $650,000 net of all taxes ($661,440 net of Harmonized Sales Tax recoveries) to $1,900,000 net of all taxes ($1,933,440 net of Harmonized Sales Tax recoveries).

The purpose of this report is to seek City Council authority to amend existing non-competitive Purchase Order 6050151 with Natus Canada Corp. for the Madsen AccuScreen and related supplies and maintenance services used for the administration of hearing screens, for a period of five (5) years from November 1, 2021 to October 31, 2026, for the total amount of $1,250,000 net of Harmonized Sales Tax ($1,272,000 net of Harmonized Sales Tax recoveries) revising the current Purchase Order from $650,000 net of all taxes ($661,440 net of Harmonized Sales Tax recoveries) to $1,900,000 net of all taxes ($1,933,440 net of Harmonized Sales Tax recoveries).

Toronto Public Health uses the above-noted goods and services to administer hearing screens as part of the Infant Hearing Program. The Ministry of Children, Community and Social Services (MCCSS) mandates the use of the Madsen AccuScreen for this purpose. As Natus Canada Corp. is the single authorized distributor of the Madsen AccuScreen and related products and services, this non-competitive procurement provides an appropriate means of ensuring service continuity.

City Council approval is required in accordance with Toronto Municipal Code Chapter 195 - Purchasing, where the current request exceeds the Chief Procurement Officer's authority of the cumulative five year commitment for each vendor, under Article 7, Section 195-7.3(D) of the Purchasing By-law or exceeds the threshold of $500,000 net of Harmonized Sales Tax allowed under staff authority as per Toronto Municipal Code Chapter 71, Financial Control, Section 71-11A.