Item - 2021.CT20.10

The Board of Directors of TO Live:

1.  Accepted the resignation of Robert Foster from the Audit Committee, and appointed Mustafa Humayun to the Audit Committee.

2.  Appointed Dawn Maracle and Mustafa Humayun to the Human Resources, Compensation and Labour Relations Committee; and reduced the composition of the Human Resources, Compensation and Labour Relations Committee from 6 members to 5 members.

3.  Appointed Myriam Gafarou and Councillor Kristyn Wong-Tam to the Planning and Priorities Committee.

4.  Accepted the resignations of Robert Foster, Steve Levitan and Councillor John Filion from the St. Lawrence Centre Redevelopment Committee and appointed Dawn Maracle, Myriam Gafarou, Mustafa Humayun and Councillor Kristyn Wong-Tam to the St. Lawrence Centre Redevelopment Committee.

5.  Established a new Digital Committee with the following mandate:

a. Digital Transformation - Assist the Board in fulfilling the oversight of the Digital Transformation initiative to drive systems, processes, and technologies to position the organization for the future.

b. Digital Programming and Innovation - To help the Board access outside leaders with expertise in this space to provide TO Live staff with access to world-class talent and to recommend advice to the management team on innovative ways to push the boundaries on what digital programming and its delivery could look like.

c. Digital Community Engagement- Assist the Board with community outreach by recommending and reviewing digital innovations to drive community engagement, reviewing and assessing staff targets for growth in both quantitative and qualitative measurements around digital community engagement, and providing strategic direction on opportunities for future digital engagement practices.

6.  Appointed Gabe Michaan as Chair, with the request to report back to a future TO Live Board meeting with a recommendation on composition and appointment of members.

7.  Dissolved the “Digital Transformation Committee” effective on the date the Board appoints members to the new Digital Committee.

There are currently a number of vacancies on the Board's committees. As four new members were recently appointed to the Board, I would like to appoint members to the committees and review the size of committees. In addition, I would like to review the status of the Digital Transformation Committee, as it is near completion of its mandate.

After multiple years of work from our wonderful TOLive leadership team, we are excited to announce a game-changing proposal to transform the organization. This digital transformation project will change almost every aspect of how the organization operates and will bring us into the 21st century.

As I mentioned in our last Board meeting, I believe that we need to update our Digital Transformation Committee to help us move into the next phase of transformation. Our current committee is very IT focused which served us well as we selected a vendor, but we will require different skills as we now seek to implement the program across the organization.

We have been advised that the easiest way to do this is to shut down the existing committee and create a new one with a different set of members and scope.

With that in mind, I am proposing that TO Live dissolve the existing “Digital Transformation Committee” as its mandate is complete, and to create a new “Digital Committee” with the mandate referenced below.  I would be pleased to Chair and would bring forward members to be appointed at a future TOLive Board meeting.

I am proposing that the scope of the new Committee include the following:

1. Digital Transformation – This committee will govern our Digital Transformation initiative to bring systems, processes, and technologies into the 21st century (no change from the scope of the old committee).

2. Digital Programming and Innovation - COVID-19 has brought our world online, and our entire industry is trying to determine what to do with digital programing. This new committee will give a mandate to our management team to push the boundaries on what digital programming could look like and to innovate. We will seek to bring in outside leaders in this space and surround our staff with world-class talent to help explore future digital programming.

3. Digital Community Engagement- Community outreach is one of the most important goals of the organization and there is an opportunity for the Board to get more frequent updates in this space. The new committee will receive regular updates from our management team on key metrics for community engagement and will make sure we are serving the City’s diverse residents.