Item - 2021.BA169.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 16, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Ariba Document Number 2886363021

Description:

For the provision to provide the Refrigeration Service Programme for maintenance of indoor arenas citywide, on behalf of the Parks, Forestry and Recreation Division of the City of Toronto for a period of three (3) years, with the option to renew the contract for two (2) additional separate one (1) year periods.

Recommended Supplier: 

CIMCO Refrigeration, a Division of Toromont Industries Inc.

Should the option(s) be exercised, then the General Manager Parks, Forestry and Recreation will request the Chief Procurement Officer to process the renewals under the same terms and conditions

Contract Award Value:

$2,785,654 net of all applicable taxes and charges

$3,147,789 including HST and all applicable charges

$2,834,681 net of HST recoveries

The Contract is expected to start on date of award and end on August 24, 2024

Option Year 1: (September 1, 2024 to August 31, 2025)

$965,938 net of all applicable taxes and charges

$1,091,510 including HST and all applicable charges

$982,939 net of HST recoveries

Option Year 2: (September 1, 2025 to August 31, 2026)

$985,257 net of all applicable taxes and charges

$1,113,341 including HST and all applicable charges

$1,002,598 net of HST recoveries

The total potential contract award including all option years is $4,736,849 net of all applicable taxes and charges and $5,352,640 including all applicable taxes and charges. The total potential cost to the City including all option years is $4,820,218 net of HST recoveries.

The above cost calculations for the Option Year Periods reflects an annual 2 percent increase as per the Request For Quotation Terms.

Solicitation Issued:  April 13, 2021         Solicitation Closed: June 15, 2021

Number of Addenda Issued: Two (2)

Number of Bids:  One (1)

Table 2: Summary of Bids Received for including bid price

*Pursuant to the Request for Tender document the contract award value includes contingency.