Item - 2021.BA169.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 16, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 2877693812

Description:

For the non-exclusive supply and fitting of Structural Fire Fighting Protective Footwear for the City of Toronto Fire Services, for the period starting on January 1, 2022 to December 31, 2022, with the option to renew the contracts for four (4) additional separate one (1) year periods.

The Request for Quotation is structured to award two (2) separate contracts to the two (2) lowest suppliers meeting specification. Each Vendor shall be assigned 50 percent of the total estimated annual quantities as stated in Part 1, Section 2.2.11, and Part 3, Section 4.3 of the Request for Quotation. Bid totals include the value of 100 percent of the supplier's submitted pricing including all brands and models that were deemed non-compliant. The contract award value represents a 50 percent split of the annual estimated quantities for each successful supplier based on average unit pricing and accepted brands and model footwear.

Should the option(s) be exercised, then the Fire Chief, General Manager, will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Kodiak Group Holdings o/a Work Authority

Contract Award Value:

$279,240 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items)  

$315,541 including HST and all applicable charges

$284,155 net of HST recoveries

The contract is expected to start on January 1, 2022, and end on December 31, 2022.

Option Year 1 (January 1, 2023, to December 31, 2023)

$287,617 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items)

$325,007 including all applicable taxes and charges

$292,679 net of HST recoveries

Option Year 2 (January 1, 2024 to December 31, 2024)

$296,246 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items)

$334,758 including all applicable taxes and charges

$301,460 net of HST recoveries

Option Year 3 (January 1, 2025 to December 31, 2025)

$305,133 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items)

$344,800 including all applicable taxes and charges

$310,503 net of HST recoveries

Option Year 4 (January 1, 2026 to December 31, 2026)

$314,287 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items)  

$355,144 including all applicable taxes and charges

$319,819 net of HST recoveries

Total Potential Award, including Optional Periods (Work Authority)

$1,482,523 net of all applicable taxes and charges

$1,675,251 including HST and all applicable charges

$1,508,615 net of HST recoveries

Recommended Supplier:

Safedesign Apparel Ltd.

Contract Award Value:

$361,504 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items)

$408,500 including HST and all applicable charges

$367,866 net of HST recoveries

The contract is expected to start on January 1, 2022, and end on December 31, 2022.

Option Year 1 (January 1, 2023, to December 31, 2023)

$372,349 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items)  

$420,755 including all applicable taxes and charges

$378,902 net of HST recoveries

Option Year 2 (January 1, 2024 to December 31, 2024)

$383,520 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items)

$433,377 including all applicable taxes and charges

$390,270 net of HST recoveries

Option Year 3 (January 1, 2025 to December 31, 2025)

$395,025 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items)  

$446,378 including all applicable taxes and charges

$401,978 net of HST recoveries

Option Year 4 (January 1, 2026 to December 31, 2026)

$406,876 net of all applicable taxes and charges (including 20 percent for Miscellaneous Items)

$459,770 including all applicable taxes and charges

$414,037 net of HST recoveries

Total Potential Award including Optional Periods (Safedesign Apparel Limited)

$1,919,274 net of all applicable taxes and charges  

$2,168,779 including HST and all applicable charges

$1,953,053 net of HST recoveries

The total potential contract award identified in this report for both contract awards, including all options years is $3,401,797 net of all taxes and $3,844,031 including all applicable taxes and charges. The total potential cost to the City for both contract awards, including all option years, is $3,461,669 net of HST recoveries.

The above cost calculations reflect an estimated 3 percent in Industrial Product Price Index (IPPI) adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued: April 26, 2021                Solicitation Closed:  May 31, 2021

Number of Addenda Issued: 5

Number of Bids:  4

Table 2: Summary of Bids Received including bid price

*Supplier was found non-compliant with mandatory requirements

**Supplier withdrew bid