Item - 2021.BA167.7

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 2, 2021) from the Chief Procurement Officer:

Solicitation Number:

Sourcewell Request for Proposal Number 042221-SIE

Description:

After reviewing the Sourcewell Request for Proposal (RFP) No. 042221, Fleet Services will leverage on this Sourcewell Contract with Siemens Industry Inc. and issue a contract to their local distributor, Siemens Canada Limited for the non-exclusive supply and delivery of Three-Hundred (300) various electric equipment and related services every year from 2022 to 2025.

Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Three-Hundred (300) units in 2026. The term of this contract is for four (4) years with the option to extend for one (1) additional one-year term under the same terms and conditions from date of award to July 20, 2026.

Recommended Supplier:

Siemens Canada Limited

Initial Contract Award Value (From the date of award to July 20, 2025)

$5,625,667 net of all applicable taxes and charges

$6,357,004 including all applicable taxes and charges  

$5,724,679 net of HST recoveries

Potential Optional Year Award Value (July 21, 2025 to July 20, 2026)

$1,288,385 net of all applicable taxes and charges

$1,455,875 including all applicable taxes and charges  

$1,311,060 net of HST recoveries

Total Potential Contract Award Value (From the date of award to July 20, 2026)

$6,914,052 net of all applicable taxes and charges

$7,812,879 including all applicable taxes and charges  

$7,035,739 net of HST recoveries

Contract is expected to start from date of award and expire on July 20, 2025. This contract may be extended for a fifth year at discretion of the Sourcewell to July 20, 2026.

Solicitation Issued: March 4, 2021         Solicitation Closed: April 22, 2021

Number of Addenda Issued: Eight (8)

Number of Bids: Forty-Nine (49)