Item - 2021.BA167.6

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (December 2, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation (RFQ), Ariba Document Number 3197512585

Description:

For the provision of Nurse Call Bell Systems, Nurse Call Paging System and Staff Personal Alarm for Seniors Services and Long-Term Care for a period of one (1) year, with the option to renew the contract for four (4) additional separate one (1) year periods.

Prior to the renewal of the contract, PMMD will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract.

Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Key Solutions

Contract Award Value:

$227,479 net of all applicable taxes and charges

$257,051 including HST and all applicable charges

$231,482 net of HST recoveries

Contract is expected to start on January 1, 2022 and end on December 31, 2022.

Option Year 1 (January 1, 2023 to December 31, 2023)

$234,303 net of all applicable taxes and charges

$264,763 including HST and all applicable charges

$238,427 net of HST recoveries

Option Year 2 (January 1, 2024 to December 31, 2024)

$241,332 net of all applicable taxes and charges

$272,705 including HST and all applicable charges

$245,580 net of HST recoveries

Option Year 3 (January 1, 2025 to December 31, 2025)

$248,572 net of all applicable taxes and charges

$280,887 including HST and all applicable charges

$252,947 net of HST recoveries

Option Year 4 (January 1, 2026 to December 31, 2026)

$256,030 net of all applicable taxes and charges

$289,313 including HST and all applicable charges

$260,536 net of HST recoveries

The total potential contract award including all option years is $1,364,719 including all applicable taxes and charges and $1,207,716 net of all applicable taxes and charges. The potential cost to the City is $1,228,972 net of HST recoveries. 

The above cost calculations reflect a 3 percent CPI adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued: October 20, 2021                   Solicitation Closed:  November 17, 2021

Number of Addenda Issued: 0

Number of Bids: Three (3)

Table 2A: Summary of Bids Received including Total Base Bid Price - Part A

Table 2B: Summary of Bids Received including Total Base Bid Price - Part B

Table 2C: Summary of Bids Received including Total Base Bid Price - Part C

Table 2D: Summary of Bids Received including Total Base Bid Price - Part D

Table 2E: Summary of Bids Received including Total Base Bid Price - Part E