Item - 2021.BA166.5

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 25, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Ariba Document Number 3133954872

Description:

For the non-exclusive supply and delivery of various Forensic software and hardware for the Office of the Chief Information Security Officer division  for a period of two (2) years from date of award with the option, in the favour of the City to extend the contract for three (3) additional one (1) year periods.

Should the option(s) be exercised, then the Office of the Chief Information Security Officer will request the Chief Procurement Officer of Purchasing and Materials Management to process the renewals under the same terms and conditions.

Recommended Bidder or Proponent:

Teel Technologies Canada

Contract Award Value:

$432,630 net of all applicable taxes and charges (including 10 percent for miscellaneous items)

$488,872 including HST and all applicable charges

$440,244 net of HST recoveries

Contract is expected to start on date of award for a period of two (2) years with the option, in the favour of the City to extend the contract for three (3) additional one (1) year periods.

Option Year 1

$62,854 net of all applicable taxes and charges (including 10 percent for miscellaneous items)

$71,025 including all applicable taxes and charges

$63,960 net of HST recoveries

Option Year 2          

$62,854 net of all applicable taxes and charges (including 10 percent for miscellaneous items)

$71,025 including all applicable taxes and charges

$63,960 net of HST recoveries

Option Year 3          

$62,854 net of all applicable taxes and charges (including 10 percent for miscellaneous items)

$71,025 including all applicable taxes and charges

$63,960 net of HST recoveries

The total potential contract award including all option years is $632,125 net of HST recoveries, $701,947 including all applicable taxes and charges and $621,192 net of all applicable taxes and charges.

Solicitation Issued: September 16, 2021           Solicitation Closed: October 18, 2021

Number of Addenda Issued: 2

Number of Bids:  1

Table 2: Summary of Bids Received including bid price:

*Prices were corrected for mathematical errors. Purchasing and Materials Management has verified that the mathematical errors were corrected.