Item - 2021.BA166.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 25, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 2718612730

Description:

For the non-exclusive supply of all labour, materials and equipment required to provide Vacuum Truck Environmental Services and Hazardous Waste Management for a period of one (1) year from the date of award, with the option to renew the contracts for four (4) additional separate one (1) year periods.

Should the option(s) be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

1.  Accuworx Inc.

2.  Wessuc Inc.

Contract Award Value:

Accuworx Inc.

From date of award to November 30, 2022

$ 832,255 net of all applicable taxes and charges

$ 940,448 including HST and all applicable charges

$ 846,903 net of HST recoveries

Option Year 1 - December 1, 2022 to November 30, 2023

$ 857,223 net of all applicable taxes and charges

$ 968,662 including HST and all applicable charges

$ 872,310 net of HST recoveries

Option Year 2 - December 1, 2023 to November 30, 2024

$ 882,940 net of all applicable taxes and charges

$ 997,722 including HST and all applicable charges

$ 898,479 net of HST recoveries

Option Year 3 - December 1, 2024 to November 30, 2025

$ 909,428 net of all applicable taxes and charges

$ 1,027,653 including HST and all applicable charges

$ 925,434 net of HST recoveries

Option Year 4 - December 1, 2025 to November 30, 2026

$ 936,711 net of all applicable taxes and charges

$ 1,058,483 including HST and all applicable charges

$ 953,197 net of HST recoveries

The total potential cost to the City including all option years is $4,496,323 net of HST recoveries. The total potential contract award is $4,418,556 net of all applicable taxes and charges and $4,992,968 including all applicable taxes and charges.

Wessuc Inc.

From date of award to November 30, 2022:

$ 752,993 net of all applicable taxes and charges

$ 850,882 including HST and all applicable charges

$ 766,245 net of HST recoveries

Option Year 1 - December 1, 2022 to November 30, 2023

$ 775,583 net of all applicable taxes and charges

$ 876,408 including HST and all applicable charges

$ 789,233 net of HST recoveries

Option Year 2 - December 1, 2023 to November 30, 2024

$ 798,850 net of all applicable taxes and charges

$ 902,701 including HST and all applicable charges

$ 822,910 net of HST recoveries

Option Year 3 - December 1, 2024 to November 30, 2025

$ 822,816 net of all applicable taxes and charges

$ 929,782 including HST and all applicable charges

$ 837,297 net of HST recoveries

Option Year 4 - December 1, 2025 to November 30, 2026

$ 847,500 net of all applicable taxes and charges

$ 957,675 including HST and all applicable charges

$ 862,416 net of HST recoveries

The total potential cost to the City including all option years is $4,068,101 net of HST recoveries. The total potential contract award is $3,997,741 net of all applicable taxes and charges and $4,517,448 including all applicable taxes and charges.

The total potential cost to the City including option years for both contracts is $8,564,424 net of HST recoveries. The total potential award for both contracts is $8,416,297 net of all applicable taxes and charges and $9,510,416 including all applicable taxes and charges.

Contracts are expected to start on date of award and end on November 30, 2022 with the option to renewal each Contract for four (4) additional and separate one (1) year periods.

The above cost calculations reflect an estimated annual 3 percent Consumer Price Index (CPI) adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued:  February 12, 2021             Solicitation Closed: May 14, 2021

Number of Addenda Issued: Three (3)

Number of Bids:  Three (3)

Table 2: Summary of Bids Received including bid price

*Supplier was found non-compliant with mandatory requirements.