Item - 2021.BA165.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 18, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposal (RFP), Ariba Document Number 2988100469

Description:

The provision of consulting and engineering services for Traffic Signal Left Turn Phase Studies to determine where new left turn phases should be installed or when an existing left turn phase should be enabled for 65 study cases every year from 2022 to 2025. The term of the contract will be from January 01, 2022 to December 31, 2022, with options in favour of the City to extend the agreement for up to three (3) separate one (1) year periods.

Should the option(s) be exercised, then the General Manager of Transportation Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

CIMA Canada Inc.

Contract Award Value:

Initial Contract Period (January 01, 2022 to Dec. 31, 2022)

$441,848 net of all applicable taxes and charges

$499,288 including HST and all applicable charges

$449,624 net of HST recoveries

Contract is expected to start on January 01, 2022 and end on December 31, 2022.

Option Year 1 of the Contract (January 1, 2023 – December 31, 2023)

$541,748 net of all applicable taxes and charges

$612,175 including HST and all applicable charges

$551,282 net of HST recoveries

Option Year 2 of the Contract (January 1, 2024 – December 31. 2024)

$541,748 net of all applicable taxes and charges

$612,175 including HST and all applicable charges

$551,282 net of HST recoveries

Option Year 3 of the Contract (January 1 2025 – December 31, 2025)

$541,748 net of all applicable taxes and charges

$612,175 including HST and all applicable charges

$551,282 net of HST recoveries

The total potential contract award identified in this report including optional periods is $2,067,092 net of all applicable taxes and charges and $2,335,813 including all applicable taxes and charges. The total potential cost to the City including optional periods is $2,103,470 net of HST recoveries.

Solicitation Issued:  July 22, 2021                   Solicitation Closed:  August 09, 2021

Number of Addenda Issued: Three (3)

Number of Bids:  Four (4)

Table 2: Summary of Bids Received for Request for Proposal Ariba Document Number 2988100469

* Suppliers did not meet the minimum of technical scoring threshold of 70 percent (52.50 out of 75) and were not able to move to stage 3-Cost of Services

Range of Scores:  

35.60 to 84.60