Item - 2021.BA163.4

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 4, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Supplier Qualification, Ariba Document Number 2938706981

Description:

To establish a roster of suppliers eligible to provide professional environmental consulting services to Corporate Real Estate Management Division (Project Management Office) on an "as and when required" basis, for a period of three (3) years from date of award, with options in favour of the City to extend the agreement for up to two (2) separate one (1) year periods.

Should the option(s) be exercised, then the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

1. WSP Canada Inc.

2. Terrapex Environmental Ltd.

3. GHD Limited

Contract Award Value:

WSP Canada Inc..

$2,850,000 net of all applicable taxes and charges

$3,220,500 including HST and all applicable charges

$2,900,160 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2024

Option Year 1- January 1, 2025 to December 31, 2025

$950,000 net of all applicable taxes and charges

$1,073,500 including HST and all applicable charges

$966,720 net of HST recoveries

Option Year 2 January 1, 2026 to December 31, 2026

$950,000 net of all applicable taxes and charges

$1,073,500 including HST and all applicable charges

$966,720 net of HST recoveries

The total potential award to WSP Canada Inc. including all option years is $4,833,600 net of HST recoveries, $4,750,000 net of all applicable taxes and charges, and $5,367,500 including HST and all applicable charges.

Terrapex Environmental Ltd.

$2,850,000 net of all applicable taxes and charges

$3,220,500 including HST and all applicable charges

$2,900,160 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2024

Option Year 1- January 1, 2025 to December 31, 2025

$950,000 net of all applicable taxes and charges

$1,073,500 including HST and all applicable charges

$966,720 net of HST recoveries

Option Year 2 January 1, 2026 to December 31, 2026

$950,000 net of all applicable taxes and charges

$1,073,500 including HST and all applicable charges

$966,720 net of HST recoveries

The total potential award to Terrapex Environmental Ltd. including all option years is $4,833,600 net of HST recoveries, $4,750,000 net of all applicable taxes and charges, and $5,367,500 including HST and all applicable charges.

GHD Limited

$2,850,000 net of all applicable taxes and charges

$3,220,500 including HST and all applicable charges

$2,900,160 net of HST recoveries

Contract is expected to start on date of award and end on December 31, 2024

Option Year 1- January 1, 2025 to December 31, 2025

$950,000 net of all applicable taxes and charges

$1,073,500 including HST and all applicable charges

$966,720 net of HST recoveries

Option Year 2 January 1, 2026 to December 31, 2026

$950,000 net of all applicable taxes and charges

$1,073,500 including HST and all applicable charges

$966,720 net of HST recoveries

The total potential award to Terrapex Environmental Ltd. including all option years is $4,833,600 net of HST recoveries, $4,750,000 net of all applicable taxes and charges, and $5,367,500 including HST and all applicable charges.

The total potential contract award identified in this report including optional periods for all contracts is $14,250,000 net of all applicable taxes and charges, or $16,102,500 including all applicable taxes and charges. The total potential cost to the City including optional periods for all contacts is $14,500,800 net of HST recoveries.

Solicitation Issued: May 1, 2021                        Solicitation Closed: June 30, 2021

Number of Addenda Issued: One (1)

Number of Bids: Nineteen (19)

Table 2: Summary of Bids Received For Ariba Document Number 2938706981

*Suppliers did not meet the minimum of technical scoring threshold of 75 percent (56.25 out of 75) and were not able to move to stage 3-Cost of Services

Range of Scores:  

Total Scores for Stage 2 and 3: 28.30 to 91.89