Item - 2021.BA163.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (November 4, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3099929980

Description:

For the Supply and Delivery of Five (5) Latest Model Conventional Cab And Truck Chassis Low Profile With Dual Rear Wheels Complete With An 18' Van Body, 26,000 LBS (11,793 KG) GVWR, with option to purchase an additional One (1) unit in 2022, Five (5) units in 2023, Three (3) units in 2024 and One (1) unit in 2025, pending budget availability. Upon Award of this RFQ, the Vendor and the City will have a Contract from date of award for a period of five (5) years, all in accordance with the terms, conditions, and specifications contained in this RFQ and any applicable City policy.

Recommended Supplier:

Rush Truck Centres of Canada

Contract Award Value (2021-2022):

$1,080,089 net of all applicable taxes and charges

$1,220,501 including HST and all applicable charges

$1,099,099 net of HST recoveries

Contract Award Value (2022-2026) (Optional):

$2,319,640 net of all applicable taxes and charges

$2,621,193 including HST and all applicable charges

$2,360,466 net of HST recoveries

Contract Award Value (2021-2026) (Total Potential Contract Award):

$3,399,729 net of all applicable taxes and charges

$3,841,694 including HST and all applicable charges

$3,459,565 net of HST recoveries

Contract is expected to start on date of award and end on October 31, 2026.

The above cost calculations reflect a 3 percent CPI adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued: August 31, 2021          Solicitation Closed: September 28, 2021

Number of Addenda Issued: One (1)

Number of Bids: One (1)

Table 2: Summary of Bids Received for Ariba Document Number 3099929980 including bid price