Item - 2021.BA162.6

Tracking Status

This item was considered by Bid Award Panel on November 3, 2021 and was adopted without amendment.

BA162.6 - Award of Ariba Document Number 3161405266 to VBN Paving Limited for Permanent Repair to Utility Cuts, Builders File, North York District, for Transportation Services

Decision Type:: ACTION

Status:: Adopted

Wards:: 6 - York Centre, 8 - Eglinton - Lawrence, 15 - Don Valley West, 16 - Don Valley East, 17 - Don Valley North, 18 - Willowdale

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 28, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Tender, Ariba Document Number 3161405266 - Contract 21TR-OM-105-NY-TU

Description:

Work under this contract will include all necessary activities for the permanent restoration of utility cuts and maintenance repairs of roads, sidewalks, curbs, driveways and sidewalk accessibility ramps and boulevards within the right-of-way of arterial, collector and local roads, for example: Builder's File's/Ramp Runs.

Recommended Supplier:

VBN Paving Limited

Contract Award Value:

$1,126,690 net of all applicable taxes and charges

$1,273,160 including Harmonized Sales Tax and all applicable charges

$1,146,520 net of Harmonized Sales Tax recoveries

Contract is expected to start on date of award and end on December 31, 2022.

Origin

(October 28, 2021) Report from the Chief Procurement Officer

Summary

Solicitation Issued: September 21, 2021 Solicitation Closed: October 6, 2021

Number of Addenda Issued: Zero (0)

Number of Bids: Six (6)

Table 2: Summary of Bids Received including bid price for Ariba Document Number 316405266

Supplier Name	Bid Price (Excluding Harmonized Sales Tax)
VBN Paving Limited	$1,066,690.00*
Main Infrastructure Ltd	$1,123,485.00
Ferpac Paving Inc.	$1,237,026.50
Aqua Tech Solutions Inc.	$1,255,883.00
PTR Paving	$1,256,650.00
Maple-Crete Inc	$1,389,275.00

*Pursuant to the Request for Tender document the contract award value includes contingency.

Background Information

(October 28, 2021) Report from the Chief Procurement Officer on Award of Ariba Document Number 3161405266 to VBN Paving Limited for Permanent Repair to Utility Cuts, Builders File, North York District, for Transportation Services
https://www.toronto.ca/legdocs/mmis/2021/ba/bgrd/backgroundfile-172522.pdf

Motions

Motion to Adopt Item (Carried)

Moved by Stephanie Fernandes.

Vote (Adopt Item)

Result:	Majority Required
Yes:	Jay Paleja (Chair), Stephanie Fernandes, David McLeod
No:
Absent:	Diana Santucci