Item - 2021.BA162.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 28, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Ariba Document Number 3019469177

Description:

For the supply, printing and mailing of Parking Ticket Collection Notices for the City of Toronto’s Revenue Services Division, for a period of two (2) years with the option to renew for three (3) additional one (1) year periods, at the sole discretion of the City and subject to budget approval.

Should the option be exercised, then the Director of Revenue Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Cover-All Computer Services Corp.

Contract Award Value:

$281,048 net of all applicable taxes and charges

$317,584 including HST and all applicable charges

$285,994 net of HST recoveries

Contract is expected to start on Date of Award and end on December 31, 2023.

Option Year 1(January 1, 2024 to December 31, 2024)

$148,471 net of all applicable taxes and charges

$167,772 including HST and all applicable charges

$151,084 net of HST recoveries

Option Year 2 (January 1, 2025 to December 31, 2025)

$152,925 net of all applicable taxes and charges

$172,805 including HST and all applicable charges

$155,616 net of HST recoveries

Option Year 3 (January 1, 2026 to December 31, 2026)

$157,512 net of all applicable taxes and charges

$177,989 including HST and all applicable charges

$160,285 net of HST recoveries

The total potential contract award identified in this report including option years is $836,150 including all applicable taxes and charges and $739,955 net of all applicable taxes and charges. The total potential cost to the City including option years is $752,979 net of HST recoveries.

The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.

Solicitation Issued:July 16, 2021                        Solicitation Closed: August 16, 2021

Number of Addenda Issued: Five (5)

Number of Bids: Eight (8)

Table 2: Summary of Bids Received including bid price