Item - 2021.BA162.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 28, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Tender, Ariba Document Number 2716221200

Description:

For the non-exclusive supply, delivery, installation, and warranty of labour, equipment, materials and supervision necessary for the completion of the Work on Additions, Rehabilitations and Building Repairs for the City of Toronto’s Water Division, for a period of one (1) year, with an option to extend the agreement on the same terms and conditions for up to four (4) separate one (1) year periods.

Should the option(s) be exercised, then the General Manager, Toronto Water will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

1. Tribro Group Ltd.

2. Ainsworth Inc.

3. Butler Contracting Group Inc.

Contract Award Value:

Tribro Group Ltd.

$ 790,290 net of all applicable taxes and charges

$ 893,028 including HST and all applicable charges

$ 804,199 net of HST recoveries

Contract is expected to start on the date of award and end on Oct 31, 2022.

Option Year 1 - From Nov 1, 2022 to Oct 31, 2023

$ 813,999 net of all applicable taxes and charges

$ 919,819 including HST and all applicable charges

$ 828,325 net of HST recoveries.

Option Year 2- Nov 1,2023 to Oct 31, 2024

$ 838,419 net of all applicable taxes and charges

$ 947,413 including HST and all applicable charges

$ 853,175 net of HST recoveries.

Option Year 3- Nov 1, 2024 to Oct 31, 2025

$ 863,572 net of all applicable taxes and charges

$ 975,836 including HST and all applicable charges

$ 878,770 net of HST recoveries.

Option Year 4- Nov 1, 2025 to Oct 31, 2026

$ 889,479 net of all applicable taxes and charges

$ 1,005,111 including HST and all applicable charges

$ 905,134 net of HST recoveries.

The total potential award to Tribro Group Ltd., including all options years is  $4,269,604 net of HST recoveries, $ 4,741,207 including all applicable taxes and charges and $ 4,195,759 net of all applicable taxes and charges.

Ainsworth Inc.

$691,504 net of all applicable taxes and charges

$781,400 including HST and all applicable charges

$703,675 net of HST recoveries

Contract is expected to start on the date of award and end on Oct 31, 2022.

Option Year 1 - From Nov 1, 2022 to Oct 31, 2023

$ 712,249 net of all applicable taxes and charges

$ 804,842 including HST and all applicable charges

$ 724,785 net of HST recoveries.

Option Year 2 - Nov 1, 2023 to Oct 31, 2024

$ 733,617 net of all applicable taxes and charges

$ 828,987 including HST and all applicable charges

$ 746,528 net of HST recoveries.

Option Year 3- Nov 1, 2024 to Oct 31, 2025

$ 755,625 net of all applicable taxes and charges

$ 853,856 including HST and all applicable charges

$ 768,924 net of HST recoveries.

Option Year 4- Nov 1, 2025 to Oct 31, 2026

$ 778,294 net of all applicable taxes and charges

$ 879,472 including HST and all applicable charges

$ 791,992 net of HST recoveries.

The total potential award to Ainsworth Inc., including all options years is

$ 3,735,904 net of HST recoveries, $4,148,556 including all applicable taxes and charges and $3,671,289 net of all applicable taxes and charges.

Butler Contracting Group Inc.

$493,931 net of all applicable taxes and charges

$558,143 including HST and all applicable charges

$502,625 net of HST recoveries

Contract is expected to start on the date of award and end on Oct 31, 2022.

Option Year 1 - From Nov 1, 2022 to Oct 31, 2023

$ 508,749 net of all applicable taxes and charges

$ 574,887 including HST and all applicable charges

$ 517,703 net of HST recoveries.

Option Year 2- Nov 1, 2023 to Oct 31, 2024

$ 524,012 net of all applicable taxes and charges

$ 592,133 including HST and all applicable charges

$ 533,234 net of HST recoveries.

Option Year 3- Nov 1, 2024 to Oct 31, 2025

$ 539,732 net of all applicable taxes and charges

$ 609,897 including HST and all applicable charges

$ 549,232 net of HST recoveries.

Option Year 4- Nov 1, 2025 to Oct 31, 2026

$ 555,924 net of all applicable taxes and charges

$ 628,194 including HST and all applicable charges

$ 565,708 net of HST recoveries.

The total potential award to Butler Contracting Group Inc. including all options years is $2,668,503 net of HST recoveries, $2,963,255 including all applicable taxes and charges and $2,622,349 net of all applicable taxes and charges.

The total potential contract award identified in this report including optional periods for all three contract awards is $10,489,397 net of all applicable taxes and charges, or $11,853,018 including all applicable taxes and charges. The total potential cost to the City including optional periods for all three contract awards is $10,674,010 net of HST recoveries.

The above cost calculations for the Option Periods reflects an estimated annual 3 percent increase as per the Consumer Price Index.

Solicitation Issued: March 17, 2021                   Solicitation Closed: April 19, 2021

Number of Addenda Issued: One (1)

Number of Bids: Seven (7)

Table 2: Summary of Bids Received including bid price

**The RFQ is structured to allow for the contract to be awarded to three (3) Bidders meeting specification as 40 percent of the contract value to the lowest bidder, 35 percent to the second lowest bidder and 25 percent to third lowest bidder.