Item - 2021.BA161.2

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 21, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 2913757912

Description:

For Structural Engineering and Demolition service, contractors to provide 24/7 services for the Toronto Fire Services Division and Toronto Heavy Urban Search and Rescue Team, on an as and when required basis for the period of one (1) year from January 1, 2022 to December 31, 2022, with the option to renew the contracts for four (4) additional separate one (1) year periods.

The Request for Quotation is structured to award contracts to the two lowest suppliers meeting specification, and providing the lowest total bid price per Part 5 - Price Form.

Should the option(s) be exercised, then the Toronto Fire Chief will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Priestly Demolition Inc.

Contract Award Value:

$364,524 net of all applicable taxes and charges

$411,912 including HST and all applicable charges

$370,940 net of HST recoveries

The contract is expected to start on date of award, and end on December 31, 2022.

Option Year 1 from January 1, 2023, to December 31, 2023

$375,460 net of all applicable taxes and charges

$424,269 including all applicable taxes and charges

$382,068 net of HST recoveries                                          

Option Year 2 from January 1, 2024, to December 31, 2024

$386,724 net of all applicable taxes and charges

$436,998 including all applicable taxes and charges

$393,530 net of HST recoveries

Option 3 Three from January 1, 2025 to December 31, 2025

$398,325 net of all applicable taxes and charges

$450,107 including all applicable taxes and charges

$405,336 net of HST recoveries

Option Year 4 from January 1, 2026 to December 31, 2026

$410,275 net of all applicable taxes and charges

$463,611 including all applicable taxes and charges

$417,496 net of HST recoveries

The total potential contract award including all option years is $1,969,370 net of HST recoveries, $2,186,897 including all applicable taxes and charges, and $1, 935,307, net of all applicable taxes and charges.

Recommended Supplier:

Tri-Phase Group Inc.

Contract Award Value:

$444,360 net of all applicable taxes and charges

$502,127 including HST and all applicable charges

$452,181 net of HST recoveries

The contract is expected to start on January 1, 2022, and end on December 31, 2022.

Option Year 1 from January 1, 2023, to December 31, 2023

$457,691 net of all applicable taxes and charges

$517,191 including all applicable taxes and charges

$465,746 net of HST recoveries

Option Year 2 from January 1, 2024, to December 31, 2024

$471,422 net of all applicable taxes and charges

$532,706 including all applicable taxes and charges

$479,719 net of HST recoveries

Option Year 3 from January 1, 2025 to December 31, 2025

$485,564 net of all applicable taxes and charges

$548,688 including all applicable taxes and charges

$494,110 net of HST recoveries

Option Year 4 from January 1, 2026 to December 31, 2026

$500,131 net of all applicable taxes and charges

$565,148 including all applicable taxes and charges

$508,933 net of HST recoveries

The total potential contract award including all option years is $2,400,689 net of HST recoveries, $2,665,859 including all applicable taxes and charges, and $2,359,168 net of all applicable taxes and charges.

The total potential contract award identified in this report for both contract awards, including all options years is $4,294,475 net of all taxes and $4,852,757 including all applicable taxes and charges. The total potential cost to the City for both contract awards, including all option years is $4,370,058 net of HST recoveries.

The above cost calculations reflect a 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period.

Solicitation Issued: July 29, 2021                 Solicitation Closed: August 19, 2021

Number of Addenda Issued: None

Number of Bids: Four (4)

Table 2: Summary of Bids Received including bid price for Ariba Document Number 2913757912

*Pursuant to the Request for Tender document the contract award value includes contingency.