Item - 2021.BA158.1

Tracking Status

This item was considered by Bid Award Panel on October 13, 2021 and was adopted without amendment.

BA158.1 - Award of Ariba Document Number 2991705089 to Star Security Incorporated and Garda Canada Security Corporation for Security Guard Services at Various Respite, Refugee, and Shelter Locations for Corporate Real Estate Management

Decision Type:: ACTION

Status:: Adopted

Wards:: All

Panel Decision

The Bid Award Panel adopted the following:

1. Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (October 8, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposal Number Doc2991705089

Description:

For the provision of security guard services for various respite, refugee and shelter locations across the City of Toronto for a period of one (1) year, with the City's option to extend the Contract for three (3) additional option year periods. Due to operational needs, Corporate Security has decided to retain only one (1) additional option year period instead of three (3) additional option year periods.

Should the option be exercised, then the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

The Request for Proposal is structured to award up to three (3) separate contracts to up to three (3) highest scoring proponents meeting requirements of the Request for Proposal. Only two (2) proponents met the requirements of the Request for Proposal.

Recommended Suppliers:

Star Security Incorporated

Garda Canada Security Corporation

Contract Award Value:

1. Star Security Incorporated

$9,597,677 net of all applicable taxes and charges

$10,845,375 including HST and all applicable charges

$9,766,596 net of HST recoveries

Contract is expected to start on date of award and end on October 10, 2022.

Option Year (October 11, 2022 to October 10, 2023)

$9,885,608 net of all applicable taxes and charges

$11,170,737 including HST and all applicable charges

$10,059,594 net of HST recoveries

The total potential cost to the City including the option year is $19,483,285 net of all applicable taxes and charges. The total potential cost to the City including the option year is $19,826,190 net of all HST recoveries.

2. Garda Canada Security Corporation

$6,255,564 net of all applicable taxes and charges

$7,068,787 including HST and all applicable charges

$6,365,662 net of HST recoveries

Contract is expected to start on date of award and end on October 10, 2022.

Option Year (October 11, 2022 to October 10, 2023)

$6,443,231 net of all applicable taxes and charges

$7,280,850 including HST and all applicable charges

$6,556,631 net of HST recoveries

The total potential cost to the City including the option year is $12,698,795 net of all applicable taxes and charges. The total potential cost to the City including the option year is $12,922,293 net of all HST recoveries.

The total potential cost to the City, for both awards, including the option year is $32,182,080 net of all applicable taxes and charges. The total potential cost to the City for both awards including the option year is $32,748,483 net of all HST recoveries.

The above cost calculations for the option years reflect an estimated 3 percent increase in the consumer price index (CPI) for the labour cost.

Origin

(October 8, 2021) Report from the Chief Procurement Officer

Summary

Solicitation Issued: May 26, 2021 Solicitation Closed: July 2, 2021

Number of Addenda Issued: None

Number of Bids: Thirteen (13)

Table 2: Summary of Bids Received for Request for Proposal Number Doc2991705089

Proponent Name
A.S.P. Incorporated *
Cancom Security *
Code Red Operative Group Incorporated *
G4S Security Services *
Garda Canada Security Corporation
Iron Horse Security *
Logixx Security Incorporated *
Neptune Security Services *
Northwest Protection Services *
OBN Security & Investigative Consultants Incorporated *
Paladin Security Group Limited *
Star Security Incorporated
The West Egg Group Company *

* Proponent did not meet the technical evaluation threshold of 75 percent.

Background Information

(October 8, 2021) Report from the Chief Procurement Officer on Award of Ariba Document Number 2991705089 to Star Security Incorporated and Garda Canada Security Corporation for Security Guard Services at Various Respite, Refugee, and Shelter Locations for Corporate Real Estate Management
https://www.toronto.ca/legdocs/mmis/2021/ba/bgrd/backgroundfile-171857.pdf

Motions

Motion to Adopt Item (Carried)

Moved by David McLeod.

Vote (Adopt Item)

Result:	Majority Required
Yes:	Stephanie Fernandes, David McLeod (Vice Chair), Diana Santucci
No:
Absent:	Jay Paleja (Chair)