Item - 2021.BA156.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 30, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request For Proposal, Ariba Document Number 2991939737

Description:

For the non-exclusive supply of all labour, materials, equipment and supervision necessary for the inspection, testing, maintenance and repairs to the Fire and Life Safety, Inspection, Test and Maintenance Services for Fire Alarm, Sprinkler, Standpipe, Special Suppression, Fire Extinguisher, and Fire Hydrants for Various City of Toronto’s Divisions from date of Award to September 30, 2024, with the option to renew for one (1) additional two (2) year period.

Should the option be exercised, then the Executive Director of Corporate Real Estate Management will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Greater Toronto Fire Protection Ltd. (Civic Portfolio)

Tyco Integrated Fire & Security Canada Inc., o/a Johnson Controls (PF&R Portfolio)

JD COLLINS FIRE PROTECTION COMPANY (Emergency Services Portfolio)

ONYX FIRE PROTECTION SERVICES INC. (Infrastructure Portfolio)

VIPOND INC. (Social Services Portfolio)

Eurotech Safety Inc. (Major Corporate Assets Portfolio)

Contract Award Value:

Greater Toronto Fire Protection Ltd. (Civic Portfolio)

$714,942 net of all applicable taxes and charges

$807,884 including HST and all applicable charges

$727,525 net of HST recoveries

Contract is expected to start on date of award and end on September 30, 2024

Option Period 1 (two years Term): From October 1, 2024 to September 30, 2026 $490,927 net of all applicable taxes and charges

$554,747 including HST and all applicable charges

$499,567 net of HST recoveries

The total potential contract award to Greater Toronto Fire Protection Ltd. including all option years is $1,227,092 net of HST recoveries. The total potential contract award including all option years is $1,362,632 including all applicable taxes & charges, $1,205,869 net of all applicable taxes and charges.

Tyco Integrated Fire & Security Canada Inc., o/a Johnson Controls. (Parks, Forestry and Recreation Portfolio)

$2,376,018 net of all applicable taxes and charges

$2,684,900 including HST and all applicable charges

$2,417,836 net of HST recoveries

Contract is expected to start on date of award and end on September 30, 2024

Option Period 1 (two years Term): From October 1, 2024 to September 30, 2026 $1,631,532 net of all applicable taxes and charges

$1,843,632 including HST and all applicable charges

$1,660,247 net of HST recoveries

The total potential contract award to Tyco Integrated Fire & Security Canada Inc., o/a Johnson Controls., including all option years is $4,078,083 net of HST recoveries. The total potential contract award including all option years is $4,528,532 including all applicable taxes & charges, $4,007,550 net of all applicable taxes and charges.

JD COLLINS FIRE PROTECTION COMPANY (Emergency Services Portfolio)

$1,270,397 net of all applicable taxes and charges

$1,435,549 including HST and all applicable charges

$1,292,756 net of HST recoveries

Contract is expected to start on date of award and end on September 30, 2024

Option Period 1 (two years Term): From October 1, 2024 to September 30, 2026 $872,339 net of all applicable taxes and charges

$985,743 including HST and all applicable charges

$887,692 net of HST recoveries

The total potential contract award to JD Collins Fire Protection Company, including all option years is $2,180,448 net of HST recoveries. The total potential contract award including all option years is $2,421,292 including all applicable taxes & charges, $2,142,736 net of all applicable taxes and charges.

ONYX FIRE PROTECTION SERVICES INC. (Infrastructure Portfolio)

$693,810 net of all applicable taxes and charges

$784,005 including HST and all applicable charges

$706,021 net of HST recoveries

Contract is expected to start on date of award and end on September 30, 2024

Option Period 1 (two years Term): From October 1, 2024 to September 30, 2026 $476,416 net of all applicable taxes and charges

$538,350 including HST and all applicable charges

$484,801 net of HST recoveries

The total potential contract award to Onyx Fire Protection Services Inc. including all option years is $1,190,822 net of HST recoveries. The total potential contract award including all option years is $1,322,356 including all applicable taxes & charges, $1,170,226 net of all applicable taxes and charges.

VIPOND INC. (Social Services Portfolio)

$1,396,188 net of all applicable taxes and charges

$1,577,692 including HST and all applicable charges

$1,420,761 net of HST recoveries

Contract is expected to start on date of award and end on September 30, 2024

Option Period 1 (two years Term): From October 1, 2024 to September 30, 2026 $958,716 net of all applicable taxes and charges

$1,083,349 including HST and all applicable charges

$975,589 net of HST recoveries

The total potential contract award to Vipond Inc. including all option years is $2,396,350 net of HST recoveries. The total potential contract award including all option years is $2,661,041 including all applicable taxes & charges, $2,354,904 net of all applicable taxes and charges.

Eurotech Safety Inc. (Major Corporate Assets Portfolio)

$825,716 net of all applicable taxes and charges

$933,059 including HST and all applicable charges

$840,249 net of HST recoveries

Contract is expected to start on date of award and end on September 30, 2024

Option Period 1 (two years Term): From October 1, 2024 to September 30, 2026 $566,992 net of all applicable taxes and charges

$640,701 including HST and all applicable charges

$576,971 net of HST recoveries

The total potential contract award to Eurotech Safety Inc. including all option years is $1,417,220 net of HST recoveries. The total potential contract award including all option years is $1,573,760 including all applicable taxes & charges, $1,392,708 net of all applicable taxes and charges.

The total potential contract award identified in this report including all option years for all contracts is $12,273,993 net of all applicable taxes and charges, $13,869,612 including HST and applicable charges. The total potential cost to the City including all option years for all contracts is $12,490,016 net of HST recoveries.

Solicitation Issued:  May 20, 2021                      Solicitation Closed:  July 16, 2021

Number of Addenda Issued: Seven (7)

Number of Bids:  12

Table 1: Summary of Proposals Received for Request for Proposal Document Number 2991939737.

* Supplier did not meet the minimum technical threshold

** Pursuant to the Request for Proposal document the contract award value includes contingency

Range of Scores:  

68.32 – 83.10