Item - 2021.BA155.9

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 22, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Ariba Document Number 3039555785

Description:

For the non-exclusive supply and delivery of Rock Salt, Sand and De-Icer Products to various Purchasing and Materials Management (Stores) locations from the date of award to October 31, 2022, with the option to renew the Contract for additional four (4) years period at the sole discretion of the City and subject to budget approval(s). 

Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions.

Recommended Bidder or Proponent:

Mister Chemical Ltd.

Contract Award Value:

$419,053 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$473,530 including HST and all applicable charges

$426,428 net of HST recoveries

Contract is expected to start on November 1, 2021 and end on October 31, 2022

Option Year 1 (November 1, 2022 to October 31, 2023)          

$431,624 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$487,735 including all applicable taxes and charges

$439,221 net of HST recoveries

Option Year 2 (November 1, 2023 to October 31, 2024)          

$444,573 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$502,367 including all applicable taxes and charges

$452,397 net of HST recoveries

Option Year 3 (November 1, 2024 to October 31, 2025)          

$$457,910 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$517,439 including all applicable taxes and charges

$465,969 net of HST recoveries

Option Year 4 (November 1, 2025 to October 31, 2026)          

$471,647 net of all applicable taxes and charges (including 25 percent for miscellaneous items)

$532,962 including all applicable taxes and charges

$479,948 net of HST recoveries

The total potential contract award including all option years is $2,263,964 net of HST recoveries, $2,514,033 including all applicable taxes and charges and $2,224,808 net of all applicable taxes and charges.

Solicitation Issued: 07/20/2021               Solicitation Closed: 08/20/2021

Number of Addenda Issued: 1

Number of Bids:  2

Table 2: Summary of two (2) Bids Received for Request for Quotation DOC 3039555785 including total bid price