Item - 2021.BA155.7

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 23, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Ariba Document Number DOC 3019937721, Contract Number 21TW-DC-313OCS.

Description:

For the non-exclusive provision of Cleaning and Closed Circuit Video (CCTV) Inspection Services for Sewer Sections with Abandoned CCTV Surveys at Various Locations City-wide for a period of one (1) year, with the option to renew the contract for one (1) additional one (1) year period.

Should the option period be exercised, then the General Manager of Toronto Water will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Capital Sewer Services Inc.

Contract Award Value:

$ 2,631,225 net of all applicable taxes and charges

$ 2,973,284 including all applicable taxes and charges  

$ 2,677,535 net of HST recoveries

Contract is expected to start on date of award and end on July 31, 2022.

Option Period 1 – August 1, 2022 to July 31, 2023

$2,710,162 net of all applicable taxes and charges

$3,062,483 including all applicable taxes and charges

$2,757,861 net of HST recoveries

The total potential contract award including the optional period is $5,341,387 net of all

taxes and charges and $6,035,767 including all applicable taxes and charges.

The total potential cost to the City including the optional period is $5,435,396 net of HST Recoveries.

The above cost calculations for the Option Year reflects an estimated 3 percent increase as per the Consumer Price Index.

Solicitation Issued: June 14, 2021                          Solicitation Closed: July 9, 2021

Number of Addenda Issued: One (1)

Number of Bids: Six (6)

Table 2: Summary of Bids Received for Ariba Document Number 3019937721 including bid price

*Pursuant to the Request for Quotation document the contract award value includes contingency.