Item - 2021.BA155.6

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report ( September 22, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 3019109330

Description:

For the non-exclusive supply and delivery of the up-fitting (conversion), including parts and labour required, per the Price form, for various frontline Emergency Response Vehicle's. The vehicles are required for up-fit (conversion) into fully operating Emergency Response Vehicle's for Toronto Paramedic Services and Toronto Fire Services, for November 01, 2021, to October 31, 2022, with the option to renew the Contract for four (4) additional separate optional years at the sole discretion of the City and subject to budget approval(s).

Should the option(s) be exercised then the Chief of Toronto Paramedic Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier

Rowland Emergency Vehicle Products Inc.

Contract Award Value:

$2,424,192 net of all applicable taxes and charges (Including 20 percent for miscellaneous items)

$2,739,337 including HST and all applicable charges

$2,466,858 net of HST recoveries

Contract is expected to start on Initial Year term, November 01, 2021 and ends October 31, 2022.

Option Year 1: (November 01, 2022 – October 31, 2023)

$2,496,917 net of all applicable taxes and charges (Including 20 percent for misc. items)

$2,821,516 including HST and all applicable charges

$2,540,863 net of HST recoveries

Option Year 2: (November 01, 2023 – October 31, 2024)

$2,571,825 net of all applicable taxes and charges (Including 20 percent for misc. items)

$2,906,162 including HST and all applicable charges

$2,617,089 net of HST recoveries

Option Year 3: (November 01, 2024 – October 31, 2025)

$2,648,980 net of all applicable taxes and charges (Including 20 percent for misc. items)

$2,993,347 including HST and all applicable charges

$2,695,602 net of HST recoveries

Option Year 4: (November 01, 2025 – October 31, 2026)

$2,728,449 net of all applicable taxes and charges (Including 20 percent for misc. items)

$3,083,147 including HST and all applicable charges

$2,776,470 net of HST recoveries

The total potential contract award, including all option years is $14,543,512 including all applicable taxes and charges, and $12,870,364, net of all applicable taxes and charges. The total potential cost to the City, including all option years is $13,096,881 net of HST recoveries.

The above cost calculations for the Option Years reflect, where required, an estimated annual 3 percent increase as per the Consumer Price Index.

Solicitation Issued:  June 18, 2021                    Solicitation Closed:  July 20, 2021

Number of Addenda Issued: One (1)

Number of Bids:  One (1)

Table 2: Summary of one (1) Bid Received for Request for Quotation Number Doc 3019109330 including total Bid Price