Item - 2021.BA155.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 23, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation Ariba Document Number 2982852831.

Description:

For the non-exclusive supply and delivery of Solar Photovoltaic Repair and Maintenance Services for a period of two (2) years, with options to extend the agreement on the same terms and conditions for three (3) additional one (1) year terms.

Should the option(s) be exercised, then the Executive Director, Corporate Real Estate Management Division will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Zon Generation Limited

Contract Award Value:

$249,700 net of all applicable taxes and charges

$282,161 including HST and all applicable charges

$254,095 net of HST recoveries

Contract is expected to start on date of award and end on Dec 31, 2023.

Option Year 1 (January 1, 2024 - December 31, 2024)

$128,596 net of all applicable taxes and charges

$145,313 including HST and all applicable charges

$130,859 net of HST recoveries

Option Year 2 (January 1, 2025 - December 31, 2025)

$132,453 net of all applicable taxes and charges

$149,672 including HST and all applicable charges

$134,785 net of HST recoveries

Option Year 3 (January 1, 2026 - December 31, 2026)

$136,427 net of all applicable taxes and charges

$154,162 including HST and all applicable charges

$138,828 net of HST recoveries

The total potential contract award identified in this report including option years is $731,309 including all applicable taxes and charges and $647,176 net of all applicable taxes and charges.  The total potential cost to the City including option years is $658,566 net of HST recoveries.

The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.

Solicitation Issued: June 14, 2021                     Solicitation Closed: July 16, 2021

Number of Addenda Issued: One (1)

Number of Bids:  Three (3)

Table 2: Summary of Bids Received including bid price

*Award value differs from the bid price due to difference in estimated quantity and actual quantity. Price per unit remains the same.