Item - 2021.BA155.13

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 23, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Document Number 2896939534

Description:

For the provision of Art Therapy Services for Seniors Services and Long-Term Care for a period of one (1) year, with the option to renew the contract for four (4) additional separate one (1) year periods.

Should the option(s) be exercised, then the Director of Seniors Services and Long-Term Care will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

InnerArt Inc.

Contract Award Value:

$117,520 net of all applicable taxes and charges

$132,798 including HST and all applicable charges

$119,588 net of HST recoveries

Contract is expected to start on January 1, 2022 and end on December 31, 2022.

Option Year 1 (January 1, 2023 to December 31, 2023)

$121,046 net of all applicable taxes and charges

$136,782 including HST and all applicable charges

$123,176 net of HST recoveries

Option Year 2 (January 1, 2024 to December 31, 2024)

$124,677 net of all applicable taxes and charges

$140,885 including HST and all applicable charges

$126,871 net of HST recoveries

Option Year 3 (January 1, 2025 to December 31, 2025)

$128,417 net of all applicable taxes and charges

$145,112 including HST and all applicable charges

$130,677 net of HST recoveries

Option Year 4 (January 1, 2026 to December 31, 2026)

$132,270 net of all applicable taxes and charges

$149,465 including HST and all applicable charges

$134,598 net of HST recoveries

The total potential contract award including all option years is $705,040 including all applicable taxes and charges and $623,930 net of all applicable taxes and charges. The potential cost to the City is $634,911 net of HST recoveries. 

The above cost calculations reflect a 3 percent Consumer Price Index adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued:  July 21, 2021                      Solicitation Closed:  August 24, 2021

Number of Addenda Issued: None

Number of Bids: One (1)

Table 2: Summary of Bids Received for Request for Quotation, Ariba Document Number 2896939534 including bid price