Item - 2021.BA155.12

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 23, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposal, Ariba Document Number 2888281899

Description:

For the provisioning of a Risk Management Information System for a three (3) year period with the option to renew for up to two (2) additional years

Recommended Supplier:

ClearRisk Inc.

Contract Award Value:

From date of award to September 30, 2024

$419,731 net of all applicable taxes and charges (including an additional 20 percent for miscellaneous)

$474,296 including HST and all applicable charges

$427,118 net of HST recoveries

Option Year 1 - October 1, 2024 to September 30, 2025

$109,814 net of all applicable taxes and charges

$124,090 including HST and all applicable charges

$111,747 net of HST recoveries

Option Year 2 - October 1, 2025 to September 30, 2026

$109,814 net of all applicable taxes and charges

$124,090 including HST and all applicable charges

$111,747 net of HST recoveries

The total potential contract award identified in this report is $722,476 including all applicable taxes and charges and $639,359 net of all applicable taxes and charges.  The total potential cost to the City including all option years is $650,612 net of HST recoveries.

The contract is expected to start on date of award and end on September 30, 2024.

Solicitation Issued:  April 7, 2021                       Solicitation Closed:  May 7, 2021

Number of Addenda Issued: One (1)

Number of Bids:  Four (4)

Table 2: Summary of Proposals Received for Request for Proposal, Ariba Document Number 2888281899

** Supplier was found non-compliant with mandatory requirements.

***Supplier did not meet the required minimum technical requirement.