Item - 2021.BA152.7

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (September 2, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Proposal Ariba Doc Number 2759379269

Description:

For the supply of wayfinding planning, design and cartographic consultant services, as and when required by various City Divisions and Public Bodies from the date of contract award to December 31, 2021, with the option to renew for up to four (4) additional one (1) year option terms.

Should the option(s) to renew be exercised, then individual participating Divisions will request the Chief Procurement Officer to process the necessary contract renewals under the same terms and conditions.

Recommended Supplier:

Steer Davies Gleave North America Inc.

Contract Award Value:

$245,941 net of all applicable taxes and charges

$277,913 including HST and all applicable charges

$250,270 net of HST recoveries

Contract is expected to start on date of contract award and end on December 31, 2021

Option Term 1 (January 1, 2022 to December 31, 2022)

$1,398,564 net of all applicable taxes and charges

$1,580,377 including HST and all applicable charges

$1,423,178 net of HST recoveries

Option Term 2 (January 1, 2023 to December 31, 2023)

$1,336,355 net of all applicable taxes and charges

$1,510,081including HST and all applicable charges

$1,359,875 net of HST recoveries

Option Term 3 (January 1, 2024 to December 31, 2024)

$1,237,809 net of all applicable taxes and charges

$1,398,725 including HST and all applicable charges

$1,259,595 net of HST recoveries

Option Term 4 (January 1, 2025 to December 31, 2025)

$1,211,598 net of all applicable taxes and charges

$1,369,106 including HST and all applicable charges

$1,232,922 net of HST recoveries

The total potential contract award, including the option years for the lead divisions - Transportation Services Division, Parks, Forestry and Recreation Division and Economic Development and Culture, as itemized in Table 1, is $5,430,267 net of all applicable taxes and charges, and $6,136,202 including all applicable taxes and charges. The total potential cost to the City, including the option years, is $5,525,840 net of HST recoveries.  Contingency, Cash Allowance and amount for Provisional Items have been factored into the contract award value outlined above.

This is a Co-Operative Request for Proposal, for which the Toronto Parking Authority, Toronto Transit Commission, and Metrolinx also participated and will be seeking their own authority for award under separate terms and conditions.

Solicitation Issued:  June 11, 2021                    Solicitation Closed:  July 26, 2021

Number of Addenda Issued: Four (4)

Number of Bids:  Three (3)

Table 2: Summary of Proposals received for Request for Proposal Ariba Doc Number 2759379269

**Supplier was found non-compliant with mandatory requirements.