Item - 2021.BA152.6

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 31, 2021) from the Chief Procurement Officer:

Solicitation Number:

Sourcewell Request for Proposal Number 091520-MCF

Description:

After reviewing this Sourcewell Request for Proposal and Contract, Fleet Services will piggyback on this Sourcewell Contract with Mitsubishi Logisnext Americas (Houston) and issue a purchase order to their local dealer, Toromont Material Handling, a division of Toromont Industries Ltd., for non-exclusive supply and delivery of Four (4) various makes and latest models of lift trucks with related accessories and attachments, with option to purchase additional Seven (7) units with related accessories and attachments in 2022, and One (1) unit with related accessories and attachments in 2023.

Should the option year renewal be extended by Sourcewell for the final year, Fleet Services may purchase Two (2) various makes and latest models of lift trucks with related accessories and attachments in 2024, pending budget availability. The term of this contract is for Four (4) year which commenced in 2020, with the option to extend for one (1) additional one-year term under the same terms and conditions from date of award to October 26, 2025.

Recommended Supplier:

Toromont Material Handling, a division of Toromont Industries Ltd.

Initial Contract Award Value (2021 - October 26, 2022)

$335,665 net of all applicable taxes and charges

$379,301 including all applicable taxes and charges  

$341,572 net of HST recoveries

Potential Ensuing Term Contract Award Value

(October 27, 2022 - October 26, 2024)

$671,329 net of all applicable taxes and charges

$758,602 including all applicable taxes and charges  

$683,145 net of HST recoveries

Potential Optional Year Award Value (October 27, 2024 - October 26, 2025)

$167,832 net of all applicable taxes and charges

$189,651 including all applicable taxes and charges  

$170,786 net of HST recoveries

Total Potential Contract Award Value (2021 - October 26, 2025)

$1,174,826 net of all applicable taxes and charges

$1,327,554 including all applicable taxes and charges  

$1,195,503 net of HST recoveries

The total potential contract award identified in this report for the full term including one optional term is $1,174,826 net of all taxes, and $1,327,554 including all applicable taxes and charges. The total potential cost to the City including optional term is $1,195,503 net of HST recoveries.

Contract is expected to start from date of award and expire on October 26, 2024. This contract may be extended for a fifth year at discretion of the Sourcewell to October 26, 2025.

Solicitation Issued: July 23, 2020      Solicitation Closed: September 15, 2020

Number of Addenda Issued: Four (4)

Number of Bids: Eleven (11)