Item - 2021.BA151.3

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 25, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation (RFQ), Ariba Doc Number 2920792842

Description:

For non-exclusive for the supply of all labour, materials, equipment, and supplies necessary to provide Body Remanufacturing, Repairs and Fabrication Work for Fire Fighting Apparatus for the City of Toronto’s Fire Services on an as and when required basis for a period of one (1) year from the date of award to November 6, 2022, with the option to renew the Contract for four (4) additional separate one (1) year periods.

Should the option(s) be exercised, then the General Manager, Toronto Fire Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions

Recommended Supplier:

Dependable Truck and Tank Limited

Contract Award Value:

$325,418 net of all applicable taxes and charges (including 20 percent contingency)

$367,722 including HST and all applicable charges

$331,145 net of HST recoveries

The contract is expected to start on November 7, 2021 and end on November 6, 2022.

Option Year 1 (November 7, 2022 to November 6, 2023)        

$335,180 net of all applicable taxes and charges (including 20 percent contingency)

$378,754 including all applicable taxes and charges

$341,080 net of HST recoveries

Option Year 2 (November 7, 2023 to November 6, 2024)        

$345,236 net of all applicable taxes and charges (including 20 percent contingency)

$390,116 including all applicable taxes and charges

$351,312 net of HST recoveries

Option Year 3 (November 7, 2024 to November 6, 2025)        

$355,593 net of all applicable taxes and charges (including 20 percent contingency)

$401,820 including all applicable taxes and charges

$361,851 net of HST recoveries

Option Year 4 (November 7, 2025 to November 6, 2026)        

$366,261 net of all applicable taxes and charges (including 20 percent contingency)

$413,874 including all applicable taxes and charges

$372,707 net of HST recoveries

The total potential contract award identified in this report is $1,952,287 including all applicable taxes and charges and $1,727,687 net of all applicable taxes and charges. The total potential cost to the City is $1,758,095 net of HST recoveries.

The above cost calculations includes a 20 percent contingency cost for unforeseen factors and a 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period.

Solicitation Issued: June 21, 2021                     Solicitation Closed:  July 28, 2021

Number of Addenda Issued: One (1)

Number of Bids:  One (1)

Table 2: Summary of Bids Received for Request for Quotation Ariba Doc Number 2920792842 including bid price: