Item - 2021.BA149.8

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 3, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation RFQ, Ariba Doc Number 3027800964.

Description:

For non-exclusive supply of all labour, parts, materials, transportation, mileage and equipment necessary to perform emergency repair services, maintenance and other related repairs on Toronto Fire Services (TFS) apparatus compartment roll-up doors,

on an as and when required basis, for a period of one (1) year from the date of award, with the option to renew the Contract for four (4) additional separate one (1) year periods.

Should the option(s) be exercised, then the General Manager, Toronto Fire Services will request the Chief Procurement Officer to process the renewals under the same terms and conditions

Recommended Supplier:

Dependable Truck and Tank Limited

Contract Award Value:

$316,716 net of all applicable taxes and charges (including 20 percent contingency)

$357,889 including HST and all applicable charges

$322,290 net of HST recoveries

The contract is expected to start on September 15, 2021 and end on September 14, 2022

Option Year 1 (September 15, 2022 to September 14, 2023)  

$326,217 net of all applicable taxes and charges (including 20 percent contingency)

$368,626 including all applicable taxes and charges

$331,959 net of HST recoveries

Option Year 2 (September 14, 2023 to September 14, 2024)  

$336,004 net of all applicable taxes and charges (including 20 percent contingency)

$379,685 including all applicable taxes and charges

$341,918 net of HST recoveries

Option Year 3 (September 15, 2024 to September 14, 2025)  

$346,084 net of all applicable taxes and charges (including 20 percent contingency)

$391,075 including all applicable taxes and charges

$352,175 net of HST recoveries

Option Year 4 (September 15, 2025 to September 14, 2026)  

$356,467 net of all applicable taxes and charges (including 20 percent contingency)

$402,807 including all applicable taxes and charges

$362,740 net of HST recoveries

The total potential contract award identified in this report is $1,900,082 including all applicable taxes and charges and $1,681,488 net of all applicable taxes and charges. The total potential cost to the City is $1,711,082 net of HST recoveries.

The above cost calculations includes a 20 percent contingency cost for unforeseen factors and a 3 percent CPI adjustment applied annually to the yearly cost after the initial one (1) year period.

Solicitation Issued: June 23, 2021                     Solicitation Closed:   July 23, 2021

Number of Addenda Issued: 1

Number of Bids:  1

Table 2: Summary of Bids Received for RFQ Ariba Doc Number 3027800964 including bid price: