Item - 2021.BA149.5

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 12, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation (RFQ), Ariba DOC No. 2969533303

Description:

For the non-exclusive supply and delivery of Bulk Chlorine for a one (1) year period from the date of award, with the option to renew the Contract for fourth (4) additional separate one (1) year periods at the sole discretion of the City and subject to budget approval(s).  

Should the option(s) be exercised, then the Manager of Materials Management and Stores will request the Chief Procurement Officer to process the renewals under the same terms and conditions.

Recommended Supplier:

Jutzi Water Technologies Inc.

Contract Award Value:

$425,000 net of all applicable taxes and charges

$480,250 including HST and all applicable charges

$432,480 net of HST recoveries

Contract is expected to start on date of award and end on July 31, 2022

Option Year 1 (August 1, 2022 to July 31, 2023)          

$437,750 net of all applicable taxes and charges

$494,658 including all applicable taxes and charges

$445,454 net of HST recoveries

Option Year 2 (August 1, 2023 to July 31, 2024)          

$450,883 net of all applicable taxes and charges

$509,497 including all applicable taxes and charges

$458,818 net of HST recoveries

Option Year 3 (August 1, 2024 to July 31, 2025)          

$464,409 net of all applicable taxes and charges

$524,782 including all applicable taxes and charges

$472,583 net of HST recoveries

Option Year 4 (August 1, 2025 to July 31, 2026)          

$478,341 net of all applicable taxes and charges

$540,526 including all applicable taxes and charges

$486,760 net of HST recoveries

The total potential contract award including all option years, $2,549,712 including all applicable taxes and charges, and $2,256,383, net of all applicable taxes and charges.  The total potential cost to the City including all option years is $2,296,095 net of HST recoveries.

The above cost calculations reflect a 3 percent CPI adjustment applied annually to the yearly cost after the initial year.

Solicitation Issued:  June 4th, 2021       Solicitation Closed:  July 5th, 2021

Number of Addenda Issued: None

Number of Bids: Two (2)

Table 2: Summary of Bids Received for Request for Quotation, Ariba Doc Number 2969533303 including bid price