Item - 2021.BA149.4

The Bid Award Panel adopted the following:

1.  The Bid Award Panel, pursuant to Section 195-8.3A(3) of the Municipal Code, Chapter 195, Purchasing, exercise the power of a Standing Committee to grant authority to award the following contract in accordance with the Contract Details set out in the report (August 12, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation (RFQ), Ariba Doc Number 2963148010

Description:

The non-exclusive supply of ServiceNow Cloud Subscription Services for a period of three (3) years with the option to renew for two (2) additional one (1) year periods.

Recommended Supplier:

Deloitte LLP

Contract Award Value:

From date of award to July 31, 2024

$19,893,650 net of all applicable taxes and charges

$22,479,825 including HST and all applicable charges

$20,243,778 net of HST recoveries

Option Year 1 (August 1, 2024 to July 31, 2025)

$9,245,528 net of all applicable taxes and charges

$10,447,446 including HST and all applicable charges

$9,408,249 net of HST recoveries

Option Year 2 (August 1, 2025 to July 31, 2026)

$9,829,681 net of all applicable taxes and charges

$11,197,540 including HST and all applicable charges

$10,002,684 net of HST recoveries

The total potential contract award including the optional periods is $38,968,859, net of all applicable taxes and charges and $44,034,811, including all applicable taxes and charges. The total potential cost to the City including all optional years is $39,654,711, net of HST recoveries.

The contract is expected to start on date of award and end of July 31, 2024.

Solicitation Issued:  June 8, 2021          Solicitation Closed:  June 23, 2021

Number of Addenda Issued: None

Number of Bids:  Five (5)

Table 2: Summary of Bids Received for RFQ, Ariba Doc. Number 2963148010 including bid price: