Item - 2021.BA149.1

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (August 12, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation (RFQ), Ariba Doc Number 2689959976

Description:

Pressurized Hot Water Washing, Degreasing and Aluminum Brightening of mobile equipment, vehicles and facilities, for a period of three (3) years from the date of award with an option, in favour of the City, to extend the agreement on the same terms and conditions for an additional term of two (2) separate one (1) year periods.

Should the option(s) be exercised, the General Manager of Solid Waste Management Services will request the Chief Procurement Officer to process the renewal under the same terms and conditions.

Recommended Supplier:

Metro Jet Wash Corporation

Contract Award Value:

Initial Term (from the Date of Award to Aug. 31, 2024):

$3,153,391 net of all applicable taxes and charges

$3,563,332 including HST and all applicable charges

$3,208,891 net of HST recoveries

Option Year 1 (Sept. 1, 2024 to Aug. 31, 2025):

$1,051,691 net of all applicable taxes and charges

$1,188,411 including HST and all applicable charges

$1,070,201 net of HST recoveries

Option Year 2 (Sept. 1, 2025 to Aug. 31, 2026):

$1,205,615 net of all applicable taxes and charges

$1,362,345 including HST and all applicable charges

$1,226,834 net of HST recoveries

The total potential contract award identified in this report, including all option years, is $6,114,088 including all applicable taxes and charges. The total potential cost to the City is $5,505,926 net of HST recoveries.

Various percentages for Miscellaneous Items has been applied to the initial term and each option year as follows; Solid Waste 20 percent, Fire Services 2 percent and Fleet Services 5 percent.

Solicitation Issued:  February 22, 2021             Solicitation Closed:  March 30, 2021

Number of Addenda Issued: One (1)

Number of Bids:  Four (4)

Table 2: Summary of Bids Received for Request for Quotation (RFQ), Ariba Doc. Number Doc 2689959976 including bid price:

*Submission did not pass Mandatory Submission and Qualification Requirements.  Suppliers declared non-compliant.

** Pursuant to the Request for Tender document the contract award value on page 1 includes contingency.