Item - 2021.BA147.5

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 21, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Ariba Doc Number 2985862687

Description:

For the Supply and Delivery of Twenty-Four (24) Latest Model Truck Chassis And Regular Cab 19,000 Lbs (8, 618 Kg) GVWR, 4WD, Dual Rear Wheels and Custom Utility Body, with option to purchase an additional Three (3) units in 2022, Six (6) units in 2023, Six (6) units in 2024 and Three (3) units in 2025, pending budget availability. Upon Award of this Request for Quotation, the Supplier and the City will have a Contract from date of award for a period of five (5) years, all in accordance with the terms, conditions, and specifications contained in this RFQ and any applicable City policy.

Recommended Supplier:

Downtown AutoGroup

Contract Award Value (2021-2022):

$4,214,335 net of all applicable taxes and charges

$4,762,199 including HST and all applicable charges

$4,288,507 net of HST recoveries

Contract Award Value (2022-2026) (Optional):

$3,404,531 net of all applicable taxes and charges

$3,847,120 including HST and all applicable charges

$3,464,451 net of HST recoveries

Contract Award Value (2021-2026) (Total Potential Contract Award):

$7,618,866 net of all applicable taxes and charges

$8,609,319 including HST and all applicable charges

$7,752,958 net of HST recoveries

Contract is expected to start on the date of award to August 31, 2022, with optional purchases in Years 2-5.

The above cost calculations reflect a 3 percent CPI adjustment applied annually to each year's cost after the initial one (1) year period.

Solicitation Issued: June 1, 2021                      Solicitation Closed: June 30, 2021

Number of Addenda Issued: Two (2)

Number of Bids: Two (2)

Table 2: Summary of Bids Received for Ariba Document Number 2985862687 including bid price