Item - 2021.BA146.9

The Bid Award Panel adopted the following:

1.  Bid Award Panel grant authority to award the contract in accordance with the Contract Details set out in the report (July 22, 2021) from the Chief Procurement Officer:

Solicitation Number:

Request for Quotation, Number 2957734599

Description:

For Just-in-time Quantitative Fit Testing (QNFT) and Training on N95 Respirators for Toronto Public Health employees, if and when required at various locations within the City for a period of three (3) years, with the option to renew the contract for two (2) additional separate one (1) year periods.

Prior to the renewal of the contract, Purchasing and Materials Management Division will perform a market analysis to verify the current market conditions as compared to the proposed increase by the vendor and that the Stores Division will monitor vendor performance during the first term of the contract.

Should the option(s) be exercised, then the Director of Toronto Public Health Division will request the Director of Purchasing and Materials Management to process the renewals under the same terms and conditions.

Recommended Supplier:

Levitt-Safety Ltd.

Contract Award Value:

$337,135 net of all applicable taxes and charges

$380,963 including HST and all applicable charges

$343,069 net of HST recoveries

Contract is expected to start on date of award and end on July 31, 2024.

Option Year 1 (August 1, 2024 to July 31, 2025)          

$115,749 net of all applicable taxes and charges (including miscellaneous items)

$130,796 including all applicable taxes and charges

$117,786 net of HST recoveries

Option Year 2 (Jun 1, 2023 to May 31, 2024)    

$119,222 net of all applicable taxes and charges (including miscellaneous items)

$134,720 including all applicable taxes and charges

$121,320 net of HST recoveries

The total potential contract award including all option years is $646,480 including all applicable taxes and chargers and $572,106 net of all applicable taxes and charges. The total potential cost to the City including all options years for all awards is $582,175 net of HST Recoveries.

The above cost calculations for the Option Years reflect an estimated annual 3 percent increase as per the Consumer Price Index.

Solicitation Issued: May 19, 2021                      Solicitation Closed: June 17, 2021

Number of Addenda Issued: One (1)

Number of Bids: 3

Table 2: Summary of Bids Received for Ariba Doc Number 2957734599 including bid price

* Initial term is for three (3) years. The above values are for one (1) year. Also, pursuant to the Request for Quotation document the contract award value includes miscellaneous values.